The primary function of the Main Office Manager/ Administrative Assistant to the Head of School is to ensure excellent customer service to Villa Academy families and guests; provide accurate, timely information; manage and support the health and safety needs of all the school’s constituents and provide assistance as needed to the Head of School, Board of Trustees and other departments. This is a full-time, benefitted position.
Specific Daily, Annual And Seasonal Duties Include:
Supervision and annual evaluation of office assistant;
Maintain confidential student cumulative records and complete records requests as they are received;
Manage the Health Room;
Maintain accurate staff, student and visitor accountability throughout the day in the event of an emergency;
Assist the Villa Board of Trustees as needed;
HR Functions: Act as Hiring Coordinator for Non-Faculty Positions;
Collect and input data for Federal, State and Organizational annual and seasonal reports (OSPI, NWAIS, NAIS, Seattle Archdiocese);
Update the student database throughout the year as needed.
Supply the Following Resources:
Create, maintain and update the various electronic school calendars (Public, Private [Room use], Board);
Create, print and distribute the annual School Family Directory;
Update and post the annual Family Handbook and the Employee Policies and Procedure manual.
Qualifications, Knowledge, Skills and Ability:
Commitment to Mission of Villa Academy;
Ability to communicate effectively orally and in writing;
Ability to work independently and as part of a team;
Ability to manage multiple projects and prioritize and/or delegate;
PowerSchool familiarity a plus.
Please provide, via email, the items listed below (preferably in one PDF document):
A cover letter.
A current resume with relevant educational experience and three references.
About Villa Academy
Villa Academy is a Catholic independent school serving children in Preschool through Grade 8, dedicated to excellence in the education of the whole child.
Guided by the Cabrinian tradition of educating hearts and minds, Villa Academy is a learning community that challenges the unique potential of each child and educates for a diverse society. The school seeks to develop within each student self esteem, an inquiring mind, a joy for learning, and a compassionate and ethical spirit