Working primarily in grades five through twelve, the Academic Services Coordinator is responsible for the tracking, support and related communication relative to students who have a documented Student Learning Plan (SLP). The Academic Services Coordinator is responsible for communicating and implementing tasks related to the application, approval, and implementation of College Board and ACT accommodations for students at Trinity Valley School.
Collaborate with Administrators, School Counselors, College Counselors and Teachers
Prepare accommodation requests for submission for College Board and ACT testing
Communicate with families and students about request procedures, additional documentation if necessary, deadlines and testing schedules
Collect and compile relevant paperwork and authorization forms
Assemble documentation from all relevant sources for accommodation request submission
Complete document submission via online portals, fax, email, mail, etc.
Track documentation status, eligibility and approvals, and testing dates
When appropriate, appeal a denial of accommodations
Distribute, collect and return teacher ratings required for appeals
Coordinate school-based administration of ACT, SAT, and SAT Subject Tests for students who qualify as school-based testers
Coordinate with facilities and scheduling to arrange testing rooms
Confirm testing schedules with students
Train and schedule proctors
Prepare proctor payment reports
Return all testing materials to the testing agency in a timely manner
Ensure that communication is ongoing and supportive with each student and family
Maintain confidentiality of all student records, paperwork, diagnostic evaluations, and other relevant documents
Collaborate with teachers and administrators in Middle and Upper School relative to the following:
Case management of students with diagnosed learning differences including, but not limited to, creation of individualized Student Learning Plans (SLPs), working on direct interventions and skill development with students, and partnering faculty, school counselors and parents to ensure a successful learning experience.
Manage school-based accommodation plans and documentation files for students with disabilities
Maintain confidential files (to include evaluations, annual plans, summaries of academic performance and standardized testing, and communication with teachers, families, professionals and standardized testing boards)
Coordinate annual review of accommodation plans
Communicate with families about need for and timing of re-evaluations
Manage school-based, non-standardized test accommodations for students with disabilities for ERB’s, Midterms, and Finals
Coordinate testing groups, rooms and materials needed to administer tests
Communicate with Admissions relative to potential students who have diagnosed learning differences
Communicate with the lower school in order to best transition students from 4th to 5th grade
Work closely with the Administration on the daily and long term sustainability of learning resources
Help develop faculty in-service on learning differences
Keep abreast of current special education and traditional teaching techniques
Create SLP for each student with current documented accommodations based on his or her psycho-educational report.
Distribute confidential SLP plan to student’s advisor and teachers
Create a shared document of all students and their specific accommodations and distribute data to teachers
Evaluates all psycho-educational testing, and writes up a Student Learning Plan
Communicates reasonable accommodations through ongoing case management
Fosters self-advocacy in students
Assists teachers with understanding psychoeducational evaluations and developing practical classroom applications based on the accommodations and recommendations in the report.
Works collaboratively with faculty on best practices and teaching strategies to meet all learners' styles.
Work with parents to provide an understanding of learning differences, possible testing options, accommodations, etc.
Provides short-term academic support for students needing study and organization strategies, time management, and test preparation.
Create individualized strategies and techniques for students who seek short-term help
Initiate and attend parent conferences for students with diagnosed learning differences and for students who may be struggling.
Coordinates the school’s role in psycho-educational testing with local professionals.
Work with local professionals on setting up psychoeducational testing: discussing results, recommendations and accommodations.
Help with AP proctoring for all students with extended time accommodations
Regular attendance and participation in Faculty Meetings
Set-up and run round table meetings (parents, advisor, counselor (s) as needed
Ensure that communication is ongoing and supportive with each family
Perform other duties and responsibilities as assigned
REQUIRED QUALIFICATIONS & SKILLS:
Bachelor’s degree in psychology, counseling, education, or related field
Knowledge of psychoeducational assessment, learning disabilities and AD/HD, adolescent development and educational accommodation planning
PREFERRED QUALIFICATIONS & SKILLS:
Graduate degree in psychology, counseling, education or related field
Experience with the College Board and ACT accommodations process
Trinity Valley School, founded in 1959, is a co-educational, college preparatory day school for grades K-12. The 75-acre campus is located in southwest Fort Worth, Texas. Trinity Valley offers competitive salaries; fully paid employee health, disability and life insurance; and family dental insurance. The school offers and contributes to TIAA-CREF 403B plan. You will enjoy outstanding facilities, supportive faculty, staff, and wonderful students.
About Trinity Valley School
Trinity Valley School, founded in 1959, is a co-educational, college preparatory day school for grades K-12. The 75-acre campus is located in southwest Fort Worth, TX.