Reporting to the Chief Development Officer, the Director of Advancement Operations serves as a senior member of the advancement team responsible for managing and maintaining the integrity of the Raiser’s Edge database while supporting the areas of advancement services, prospect management, research and report generation. This position provides leadership, direction, strategy, and coordination for the operational portion of the advancement office.
Essential Duties and Responsibilities:
Oversees the day-to-day advancement database operations of the School. The Director works closely with advancement staff to formulate, implement, and supervise collective strategies, policies, and procedures to support the fundraising operation and ensure continued support through effective gift recording, prospect development and stewardship.
Uses the database as an effective tool for prospect management, tracking and stewardship, and provides advice and strategy regarding key assigned donors and prospects.
Works in close coordination with the leadership annual and major gift staff to develop and assist with the execution of advanced appeal strategies, and provide ongoing, dynamic tracking reports.
Ensures productive research function through the ongoing discovery, engagement, and forward movement of prospects through the ongoing cycle of giving.
Oversees the creation and ongoing updates to development policies and procedures for the office environment, gift accounting, research and stewardship.
Maintains the integrity of database records through creation and implementation of structures and systems.
Designs, optimizes and runs reports that support strategic constituent engagement and fundraising efforts. Streamlines production of campaign reports and presents statistics on fundraising priorities.
Meets regular national reporting standards and requirements.
Other duties as assigned.
Bachelor’s degree required
Experience in fundraising systems, analysis, processes and/or prospect management; previous experience with Raiser’s Edge preferred
High level of attention to detail with a critical degree of accuracy regarding data entry and analysis
Excellent writing and communication skills and ability to think strategically and creatively
Ability to prioritize work and perform multiple tasks simultaneously while adhering to deadlines
Ability to effectively collaborate with colleagues and volunteers
Strong commitment to the Baldwin School mission and support of a private single-sex education
Solid understanding of a) strategic, synergistic approaches in fundraising and b) the role of research, stewardship and advancement services as key partners in a successful development operation
The ability to work independently and creatively within established guidelines; a self-starter
Willingness to work nights and weekends as needed
About The Baldwin School
The Baldwin School develops bright, talented girls in Pre-K through Grade 12 into confident, accomplished women with vision, global understanding and the determination to make enduring contributions to the world. For 130 years The Baldwin School has combined the region's premier college preparatory curriculum
with distinguished arts, athletics and community service programs. Guided by our outstanding faculty who are experts in girls' education, Baldwin offers an experiential learning environment within a supportive and encouraging community.