The Academic Scheduler and Registrar works closely with and reports to the Assistant Head of School to develop and refine systems to help manage the academic scheduling process, support academic departments and Admissions in placement processes, and provide academic advising to students and families. Gathers, tracks and maintains all student records, from admissions to graduation. Maintains Learning Management System (LMS) and Student Information System (SIS), as they relate to student data. As Registrar, oversees all student data and student data systems.
Oversees the creation and implementation of the school's schedule of classes
Manages the add/drop process
Works with SSS Team to implement specific scheduling requests and balance demographic makeup of class rosters
Acts as first point of communication for parent and student inquiries about scheduling and placement
Advises students around course selection and graduation requirements
Supports Department Chairs in determining course sectioning
Coordinates annual update and publication of Course Catalog
Evaluates and recommends improvement in the purpose, design, and implementation of the instructional program as well as other support programs related to the mission of the school.
Academic Systems Responsibilities
Builds and maintains academic systems in the school website’s LMS and SIS core, including:
data files (incoming families, scheduling, advising, College Counseling, AP testing, etc)
grading systems, transcripts and reports cards
academic and advising schedule
annual ‘roll-over’ of course/schedule/teacher information in website
academic settings data, including course catalog, GPA weight, credits, length, and sections for each course
Communicates academic systems timeline to various constituencies
Provides instruction and support to various constituencies, coordinating with ACT to ensure multiple resources for assistance
Provide support for student data collection and management, such as Student Experience Survey, Grade Comparison Dashboard, master list of student demographic data, reports on students’ academic standing, et al
Maintains all legal and needed records for the student body, including annual mandatory medical/activity release forms and immunization records
Builds and verifies each student file, work with Admissions and College counseling to ensure continuity and accuracy of student data
Manages online directory of user information
Fulfills internal and external requests for transcripts
Collaborates with College Counseling around student grades/Transcripts/past records and outside transcripts
Member of Academic, Communication and Technology (ACT) Team
Serve as backup support for faculty sub replacement for absent faculty as needed
Supports Academic Administration in annual events such as Back to School night
Assists Communications with Calendar and Web Changes for start of the year and helps to maintain the calendar and web pages throughout the year
Other duties as assigned
Hold a Bachelor’s degree or Equivalent Work Experience
Two (2) years experience as a scheduler, preferably in a high school or 3 yrs previous experience working with detailed information and data in a scheduling software
High level of attention to detail
Demonstrated technical aptitude with scheduling software, BlackBaud experience a plus
High level of proficiency in Excel and/or Google Sheets
Ability to work independently on long and short term projects and meet deadlines
Strong ability to collaborate and work on multiple teams
Experience in training and instructional support with students and adults
Ability to maintain confidentiality
Takes initiative and is self-directed
Strong organizational, as well as written and oral communication skills
Personal qualities of integrity, optimism, flexibility and humor
HOW TO APPLY
Please visit www.lwhs.org/employment to apply for the position. Candidates interested in the position should submit a cover letter, resume, and contact information for three references in MS Word or PDF format.
The application process begins immediately and is open until filled. No calls or emails, please.
Lick-Wilmerding High School has an institutional commitment to diversity and encourages applications from candidates of diverse and underrepresented backgrounds. Located in San Francisco, LWHS is a college preparatory, co-educational day school serving 515 students from grades 9-12. Founded in 1895 as a technical arts school and tuition free until 1972, LWHS has a long history of welcoming and supporting students from all walks of life and prides itself on being a private school with public purpose. At LWHS, a diverse student body, faculty, and staff in all its forms is central to what we believe constitutes an excellent education, and we are institutionally committed to ongoing reflective work in order to further define and articulate this complex and worthwhile vision.
About Lick-Wilmerding High School
Mission Statement: A private school with public purpose, Lick-Wilmerding High School develops the head, heart, and hands of highly motivated students from all walks of life, inspiring them to become lifelong learners who contribute to the world with confidence and compassion.