St. Paul’s School, founded in 1849, is a college-preparatory day school in the suburbs of Baltimore, Maryland, with a co-ed Lower School and all-boys’ Middle and Upper Schools. The school’s mission, “Seek truth, knowledge, and excellence; live by faith, compassion, and integrity,” is the daily standard for all members of our community.
Seek Truth, Knowledge and Excellence; Live by Faith, Compassion and Integrity.
We at St. Paul’s seek to be an inclusive community where all who come through our doors feel welcomed and embraced.
In our mission, we seek:
Truth - We challenge stereotypes, create awareness, and build understanding.
Knowledge - We view our differences as strengths and as opportunities to enhance learning.
Excellence - We recognize that to become our best selves, we must nurture the full potential in each other.
And live by:
Faith - We believe that everyone is a beloved child of God and deserves to be treated as such.
Compassion - We are courageous; we demonstrate respect and empathy for all people.
Integrity - We live up to our founding principles in order to change our community, our city, and the world.
The Executive Assistant to the Head of School supports the Headmaster’s Office with administrative and operational tasks to ensure effective and well-organized offices while maintaining the highest standards for the School. The position also provides support to the Head of External Affairs and the Advancement Office.
Essential Duties and Responsibilities:
Provides administrative and secretarial support for the Headmaster, which includes phones, correspondence, filing, and effectively communicating with internal and external constituencies (students, parents, faculty, staff, alumni, Board members, etc.)
Maintains Headmaster’s Outlook calendar, schedules appointments, coordinates meetings and events as well as travel schedules and itineraries.
Works closely with the Executive Assistant for St. Paul’s School for Girls and the Executive Assistant to the President to ensure a well-coordinated collaboration between the Schools
Coordinates conference registration and travel for Senior Administrative Staff, as called upon
Helps facilitate the Schools annual Academic Calendar and manages the day-to-day All-School calendar in coordination with the administrative assistants in all divisions.
Coordinates school-wide events that include Opening and Closing of School events, Lessons & Carols, and Commencement.
Coordinates faculty/staff recognition and Years of Service awards for end-of-year service.
Works in conjunction with Philanthropy Office to create meeting opportunities for Headmaster and potential donors, and scheduling Annual Fund prospect meetings with Headmaster.
Maintains the Outlook Calendar of the Director of External Affairs as assists with travel planning, and provides administrative support where needed.
Processes invoices for the Advancement Office. Creates and distributes the daily cash log of new gifts.
Coordinates logistics for various Committee, Management and Administrative Team meetings.
Works in conjunction with Security on implementing Emergency Management procedures.
Maintain confidentiality in student, School family, and employee matters.
Order office supplies, stationery, photocopy paper and work with Brooklandwood Housekeeper to ensure event needs are maintained.
Assist on special projects as they arise including AIMS Accreditation processes.
QUALIFICATIONS, EDUCATION and/or EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
A minimum of 10 years experience and a Bachelor’s degree is preferred.
Able to maintain strict confidentiality in all matters.
Proficient with Microsoft Office Suite and able to handle multiple Outlook calendars.
Must possess excellent writing and communication skills
Must be organized and able to multitask
PHYSICAL REQUIREMENTS: While performing the duties of this job, physical demands may include:
Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting and sitting.
May require occasional lifting of objects up to 10 pounds.
St. Paul’s School is an equal opportunity employer.
About St. Paul's School
St. Paul’s is an independent, Episcopal, college preparatory day school, coeducational for grades K-4 and all boys for grades 5-12, located 20 minutes north of downtown Baltimore. An International Baccalaureate World School that enrolls 758 students from across the Baltimore metropolitan area, St. Paul's emphasizes critical thinking, interdisciplinary study, independent research, and engagement with cultures around the world. Service learning is a cornerstone of the School's mission. St. Paul's strives to find balance between academics, athletics, and arts fostered by a strong sense of community on campus.