Job Summary: The Associate Director of Admission reports to the Director of Admission and is an essential member of the Admission team. She/he works closely with the team to recruit and retain mission-appropriate students and to assist prospective families from the point of inquiry though enrollment. The Associate Director will help with the flow of applications, fairs, tours, visits and events. A strategic, proactive, and relational approach is necessary. The Associate Director of Admission will collaborate with the Director of Admission to advance the overall mission of TPS.
Principle Duties and Responsibilities
Prospective Parent/Student Engagement
Support the Director of Admission in creating a warm, personal and supportive experience for prospective students and families as they participate in the school’s admission process so that the School may successfully enroll mission-appropriate families and meet targeted enrollment goals.
Conduct tours and represent the School at fairs, events, receptions, etc.
Identify, develop and maintain close working relationships with feeder schools and diversity access programs such as Steppingstone Scholars and A Better Chance.
Be sensitive to economic, cultural, and other issues present in the enrollment of a diverse student body.
Work with TPSA to welcome new families, including assigning mentor families, new family welcome breakfast, picnics, etc.
Effectively present and embody the school’s philosophy and its value proposition through public speaking and presentation skills, one-on-one communication, informal interactions, and written communication.
Assist in the development and maintenance of the admission office’s recruitment and marketing plan with the purpose of promoting the school's visibility and general recruitment efforts.
Work with local publications and organizations to identify and evaluate marketing opportunities
Assists in developing and updating publications, website, social media, etc.
Manage the planning and execution of all admission events, including but not limited to open houses, play days, fairs, new family welcomes, etc.
Recruit, train, and manage parent volunteers for all events.
Processing, Reporting, and Analysis
Manage enrollment and re-enrollment in conjunction with Registrar and Business Office, with a focus on meeting enrollment targets.
Conduct parent and student interviews and coordinate student assessments.
Compile and review admission files and serve on admission committees.
Collaborate with admission team, administration and faculty to organize specific retention efforts.
Assist with financial aid processing as needed.
Create weekly, monthly and year-end reports and other database reports as needed.
Lunch/recess duty as needed
Work day maybe extended as needed for admission, board, and other school events. This may include weekends and evenings.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
A Bachelor’s degree
3+ years of experience in education, admission/recruiting, marketing, or related field
Ability to think critically and creatively
The ability to work collaboratively with other school community members
Outstanding oral/written communication, organizational, and problem-solving skills
Ability to effectively tell the story of the school, demonstrates the values of the school.
Possess the ability to lift 20 lbs to transport supplies and educational equipment/material is essential to performing the duties of the job.
Must have proficient knowledge of a variety of MAC/PC computer software applications including word processing (preferably MS Word), spreadsheets (preferably MS Excel), database, and presentation software.
Overall mobility is essential including sitting, walking, standing, driving, and working under adverse conditions for extended periods of time during the school day from 7am-6pm.
Knowledge & Skills Requirements:
Proficiency in Microsoft Office Suite and competent understanding of the SchoolAdmin database or equivalent.
Must be diplomatic, tactful, discreet, flexible, resourceful, dependable, well-organized, friendly, emotionally mature, punctual, and professional.
Must be able to work effectively with multiple supervisors, balance and prioritize multiple requests.
Must demonstrate ability to complete assigned project tasks on time and with minimal supervision.