The Assistant to the Admissions and Technology Offices reports directly to the Director of Admissions and assists the Director of Technology of Loyola School
The Assistant to the Admissions and Technology Offices primary responsibility is to provide administrative and project support for the Admissions Office. Additionally this position will assist the Director of Technology in maintaining the student databases, as well as updating the website and social media applications.
OVERVIEW OF RESPONSIBILITIES:
Office of Admissions Assistant:
Report to the Director of Admissions and work collaboratively with the Director and the Associate on admissions tasks.
Support and ensure the accuracy of the offices database (Ravenna, Blackbaud, among others) tracking all applications and admissions material.
Maintain the Admissions Office calendar as well as communicate with internal and external contacts
Communicate via phone and email to schedule family visits and tours.
Evaluate applications and interview prospective students and families.
Work with Associate Director, Director and other offices to coordinate mailings and communicate with families
Work with third-party vendors to research and order admissions materials
Assist with planning, executing and managing Admissions events
Assist the office in visiting and building relationships with independent, parochial, and public schools as well as prospective families and placement directors
Prepare weekly, monthly, and annual admissions and enrollment reports
Support Associate Director of Admission with management of Loyola School Store including selling apparel, tracking apparel inventory and shipping orders
Perform other duties as assigned be the Director of Admissions
Tech Department Assistant:
Manage Blackbaud Student Information System and Education Edge to maintain the accuracy of student and parent data
Work alongside the Associate Director and Director of Technology to guide the school’s social media efforts; Creating and posting content
Maintain the content on Loyola’s internal and external websites
Assist the Director of Technology in troubleshooting hardware and software issues
Respond to Technology Help Desk tickets as assigned
Help to manage inventory and asset tracking
Other tasks and duties as assigned
Exempt; not overtime eligible. This position occasionally requires extra work, as well as attendance at many school held events. Works periodic weekends, evenings and travels locally and out-of-state.
Typical Level of Interaction:
Requires interaction with all School departments in addition to potential students and families.
How to Apply:
If you are interested in growing professionally in a highly respected organization, please submit a cover letter and resume to: firstname.lastname@example.org
To perform the job successfully, an individual should demonstrate the following competencies:
Ability to Learn and teach others established processes - Recognizes the importance of learning and motivates others by own enthusiasm. Is able to learn and reproduce the current processes and recommend best practices to streamline them.
Time Management Skills - Manages many tasks and projects simultaneously while adhering to deadlines and promises. Maintains work/life balance without compromising expectations of others. Respected for ability to “find” or “make” time to get things done.
Organizational Skills - Creates action plans to meet goals and objectives. Conducts periodic reviews of progress and measures against goals. Establishes broad policies to ensure success. Detail oriented is a must.
Communications Skills - Maintains open communications channels with peers, administrators, and customers at the School.
Written Communication Skills - Effectively communicates broad and issues with all constituents.
Problem Solving Skills - Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.
Bachelor’s degree required
Computer skills, specifically Microsoft Office and database applications
Strong interpersonal skills
Ability to work within a team
Strong sense of responsibility
Creativity and flexibility
Sense of humor
All prospective employees are required to complete a necessary background check and complete a fingerprinting process.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.