Westridge is seeking an assistant to the upper school to join our community. Reporting to the director of upper school, the ideal candidate will not only bring strong organizational and customer service skills to this role, s/he will also bring the ability to implement systems and manage multiple projects with competing deadlines. This position provides administrative support to the director of the upper school as well as the division office including the dean of upper school student activities and the dean of upper school student support.
Specific Responsibilities Include:
Assist in the day-to-day operations of the upper school division
Provide administrative support for the upper school division office
Maintain calendars, answer phone, file, take minutes at division meetings
Oversee upper school communications – send or create mailings (primarily electronic mail and some letter communication)
Support all upper school events (scheduling, communication and coordination), including Commencement
Responsible for communications with parents as requested by the division director or deans
Oversee grade level pages on Finalsite and maintain the web page for the division director including soliciting and developing content for the divisions
Invite faculty members/deans to events and meetings through Outlook Calendar
Responsible for textbook and supply orders
Provides logistical support for field trips, class retreats, and interim week activities
Responsible for monthly expense reports and budget expenditures; work with teachers to ensure timely return of receipts
Maintain substitute binders, arrange for substitutes; including log-in to Teachers on Reserve to confirm substitute payment and maintain substitute Outlook calendar
Oversee all needs for parent conferences
Works closely with the deans to ensure all needs of the program are met
Provide administrative support for the upper school division director including maintaining calendars
Create set-ups for upper school programs and events as needed and attends the Event Committee meetings
Oversee and support planning for Grad Nite
Serve as summer liaison for new upper school students and faculty
Miscellaneous duties as assigned
Bachelor’s Degree required
5-7 years administrative experience preferred
Excellent project management and organizational skills
Ability to problem-solve and navigate complex systems
Demonstrated experience planning events, handling logistics, and dealing with vendors
Strong interpersonal, written, and oral communication skills
Strong administrative skills and mastery in Microsoft Office Suite (Word, Excel, and Outlook)
Demonstrated ability to exercise good judgement and maintain confidentiality
Demonstrated record as a successful team player, including the ability to develop and maintain a goal-oriented, positive attitude
Passion for the mission and the ability to inspire others
Must be able to meet the physical demands of the job, which includes assisting with event set-up and breakdown. Ability to lift up to 25 pounds.
Criminal background check and clearance required.
Schedule and Salary
This is a 12 month, full-time, non-exempt position and is eligible for Westridge’s comprehensive benefits package that includes paid time off, medical, vision, dental, and generous retirement plan. Office hours are 7:30am to 4:00pm; with flexibility to work evenings and weekends when necessary. Some travel required. Salary range depends on qualifications and experience.
Send cover letter, resume, and references to Jobs@Westridge.org. Include “Assistant to Upper School” in the subject line.
Westridge School is an equal opportunity employer. Applicants are evaluated without consideration of race, color, religion, gender, national origin, age, sexual orientation, marital status, disability, veteran status or any other characteristic protected by applicable law. For more information: www.Westridge.org.
About Westridge School for Girls
Westridge School is an independent day school for girls located in Pasadena, California. Founded in 1913, the school has an enrollment of approximately 500 girls in grades 4 through 12 and has a long-standing reputation for the excellence of its academic program. Westridge is committed to educating intellectually adventurous thinkers, and courageous, compassionate leaders. Westridge is a vibrant and diverse community that is grounded in the commitment to goodness in all aspects of life and learning. Students are encouraged to learn and thrive in new ways, to try new things, and to be resilient. The school balances challenging academics and a focus on leadership development with a deeply engrained culture that prioritizes physical and emotional wellness and treating oneself, others, and the world with integrity, respect, responsibility, and inclusion. At Westridge, girls gain the confidence and courage to stand up and speak for the ideals of responsibility and integrity as they take their places in an ever-changing world.
Westridge is located 15 minutes from downtown Los Angeles. The Southern California region is home to several world-class museums and restaurants, and includes ...excellent outdoor opportunities for the biking, swimming, surfing, and hiking enthusiast.
Salaries are competitive. Full-time employees are eligible for health benefits which include full medical, dental, and vision coverage and participation in an ample retirement plan with TIAA-CREF. Employees who contribute a minimum of 2 percent of their salary to retirement, receive an additional 7 percent of salary contributed by Westridge to their retirement account.
Other benefits include a generous holiday schedule, disability insurance, group life insurance, workers’ compensation insurance, a flexible spending plan, and a rideshare/public transit/bike-walk incentive program. In addition, technology is an integral part of daily life at Westridge. Employees have access to the latest, state-of-the-art computing systems including SMART Boards, Podcasting software, and desk-top publishing programs.
Westridge School is an equal opportunity employer and opportunities are open to all individuals without regard to race, religion, national origin, gender, sexual orientation, marital status, age or handicap.