To provide day-to-day financial oversight of all fiscal matters at the school including accounts payable, payroll processing, and deposits as well as financial planning, analysis and budgeting.
Duties and Responsibilities
Financial and Bookkeeping Responsibilities
Performs all payroll, banking, accounts payable and tax related tasks (full charge bookkeeper duties).
Reconciles the bank statements on a monthly basis.
Develops and tracks annual budget; prepares financial statements for the pastor and Finance Council.
Manages the school’s tuition program and works with parents regarding tuition payments and other issues.
Ensures that all Diocesan financial and cash management policies and procedures are followed.
Oversees the management of all school fundraising drives and events.
Supervises the facilities manager and ensures that all facilities are maintained in a clean, safe manner.
Ensures that all diocesan requirements for renting the facility are met.
Manages maintenance of facilities.
Oversees the maintenance contracts for the various office machines.
Supervision and Management
Provides day-to-day supervision of the front office staff including the Registrar, administrative assistant, and any other administrative personnel.
Provides day-to-day supervision of the Facilities Manager.
Acts as the project manager for all construction contracts.
Obtains bids for construction and other contracts and follows all diocesan policies for obtaining approval.
Acts as the human resources liaison for employees.
Acts as “point person” for inquiries on school business and administrative matters, making appropriate referrals as needed.
Be a catalyst for good cooperation and business relationships among all school-related entities (faculty, staff, parents, students, committees, and the public).
Maintains spiritual influence and presence in overall administrative activities of the parish.
Education: Requires a bachelor’s degree in finance, accounting, or closely related field.
Experience: Requires five years of full charge bookkeeping experience
Experience in office management
Experience in the management of employees
Fiscal planning and management, general accounting and payroll
Active member of a Roman Catholic parish faith community.
Must have the ability to communicate verbally and in writing and possess good grammar skills in English.
Must be professional in demeanor and appearance and have the ability to honor and maintain confidentiality.
Must have experience in Quickbooks
Must have working knowledge of Microsoft Office, specifically Word and Excel programs.
Must have the ability to relate to a variety of persons, work well with others, and have good interpersonal communication skills.
Must have demonstrated ability to set priorities and to organize work effectively with minimal supervision.
Knowledge of facilities, maintenance, and technology
Understanding of the audit process and ability to support the annual audit
All employees represent the Roman Catholic Church. They are expected to conduct themselves according to the goals and mission of the Church in performing their work.
MUST HONOR AND MAINTAIN A STRICT LEVEL OF CONFIDENTIALITY
Please send your resume, Diocesan Non-Teaching Application, and a cover letter explaining how your education and experiences make you a good candidate for this position via email to Amy Arena at firstname.lastname@example.org.
Mission College Prep is a Catholic college preparatory high school for young men and women in the Diocese of Monterey. We are located on the central coast of California in the town of San Luis Obispo, which is mid-way between Los Angeles and San Francisco. Approximately half of our 312 students come from three area Catholic grammar schools, while our other students come from 26 other schools locally, regionally, nationally, and internationally.