Sandy Spring Friends School seeks candidates for the position of Business Office Associate responsible for processing payroll and assisting with both human resources and general accounting functions. This is a full-time benefit eligible position scheduled for 32 hours per week during the school year, and 40 hours per week during the summer camp season. This position reports directly to the CFO and has no supervisory responsibilities. At times, weekend and evening hours will be required.
Payroll Responsibilities Include: Complete responsibility for processing bi-monthly payroll (ADP Workforce Now) for approximately 160 year round employees and 180 seasonal summer camp staff; ensuring timecard compliance, managing employee inquiries; reconciling the monthly health bill, tracking and communicating sick & safe leave balances monthly, and distributing annual W2’s.
HR Assistant responsibilities include: Assisting with annual open enrollment processes; posting job announcements to various sites; processing VOE (verification of employment) requests; releasing seasonal coaching employment agreements, managing all background checks (fingerprints, on-line background screening, MDSE forms); managing workers’ compensation claims and the annual audit; and with assistance from seasonal camp personnel, managing the onboarding and personnel files for all summer camp staff including I9’s, background checks, and CPS compliance.
Accounting Assistant responsibilities include: general accounting functions; preparing and sending invoices monthly and overseeing receivables for rentals; assisting external auditors at year end by preparing schedules and invoices, providing explanations of supporting materials and procedures, and preparing any other necessary data; reconciling monthly credit card statements for accounts payable; reconciling company utility bills; processing and distributing accounts payable checks and filing back-up.
Physical Requirements: Daily desk work including extensive amounts of computer time as well as the ability to navigate stairs, mobility around a large campus with uneven pavement, bending and squatting, and lifting/carrying boxes weighing up to 25 pounds.
Knowledge, Skills, Qualifications: Significant payroll experience is highly desirable. This is a fast paced environment requiring exceptional communication and problem solving skills along with a high level of proficiency with Microsoft Office Suite. A four-year degree or relevant work experience in a business or accounting field is preferred, and the ideal candidate will have a minimum of three years’ experience in a business office environment. The candidate will be meticulously organized, comfortable juggling multiple priorities, and meeting deadlines.
Commitment to Diversity
Sandy Spring Friends School embraces the Quaker testimony of Equality and seeks applicants who represent all backgrounds and demonstrate a commitment to diversity, equity, and inclusion. We greatly value our diverse student population with 42% of students self-identifying as people of color and 89 international students representing 21 different countries. We actively seek faculty representative of our students’ diversity. Click to learn more about diversity at Sandy Spring Friends School. Special consideration may be given to members of The Religious Society of Friends.
Sandy Spring Friends School does not discriminate on the basis of race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or a person's status as a qualified candidate with a disability in administration of its educational program, admission policies, financial aid program, staff hiring and other school-administered programs.
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About Sandy Spring Friends School
SSFS offers an inquiry-based college preparatory program that emphasizes deep understanding throughout the curriculum while encouraging collaboration, instilling confidence, fostering practical experience, and cultivating respect for others. The School's teachers help students internalize a process we call "QRA” —Question, Reflection, Action—which ensures that they think critically, integrate new knowledge, and apply what they learn. We help students develop their individual sense of purpose as they become caring citizens of the world.
Our school’s culture, rooted in the idea that collaboration engenders achievement, can be traced to our Quaker heritage and abiding belief in the Quaker values of simplicity, equality, honesty, stewardship of the environment, and peaceful resolution of conflict. Our teachers are lifelong mentors and strive to identify and cultivate each student’s intellectual, extracurricular, and social passions. In doing so, we help shape students whose actions speak volumes and whose lives become exemplars—not only among their peers and families today but also in their personal, educational, and professional communities long after high school. Sandy Spring Frie...nds School students are taught to act upon what they learn. This call to action propels their accomplishments as graduates, in college, and beyond.