The Major Gifts Officer will play a significant role in overseeing the campaign framework and its day-to-day operations, overall coordination, and management. The school is in the public phase of a $10 million campaign. The Major Gifts Officer is responsible for managing the campaign through its conclusion.
The role entails working collaboratively with members of the Board of Trustees, Head of School, Director of Advancement and Advancement staff, and campaign volunteers to cultivate, solicit, and steward campaign and major gift donations.
Concurrently, the individual will support the Director of Advancement and Head of School in their efforts to cultivate top donors and prospects including current parents, alumni parents, grandparents, and foundations. The individual will strive to strengthen donor stewardship efforts, deepen the prospective donor pipeline, and maintain accurate and up-to-date information on The Pegasus School donors and potential donors.
Examples of Essential Functions:
Support Head of School, Director of Advancement and manage volunteer campaign leadership through the Public Phase of the current campaign and throughout future campaigns; develop and implement a major gifts program.
Develop and implement major gift strategies for all constituency groups of the capital campaign, including current parents, alumnae, grandparents, parents of alumnae, and friends.
Prepare agendas and supporting materials for weekly strategy meetings and monthly volunteer committee meetings.
Develop donor portfolios for the Head of School and Director of Advancement, including:
Prospective donor identification and research
Preparing profiles and Prospect Meeting Materials (PPTs, etc.), targeted for specific donors
Ensuring prompt follow-up to close gifts, collect pledge/naming opps and appropriate stewardship.
Develop and implement cultivation and solicitation strategies for all constituency groups and levels to secure funding for capital projects, endowments, and special projects.
Determines donor philanthropic interests related to specific fundraising goals.
Maintain regular contact with donors through face-to-face visits, written communication, outreach events, and phone follow-up. Conduct a minimum of 8 face-to-face meetings per month during the school year.
Identify 25-30 key prospects annually; prepare proposals for gift solicitations based on annual goals. Manage an active portfolio of 50 - 100 prospects.
Develop donor-facing correspondence and produce copy for campaign newsletter (monthly), advancement pushpages, invitations, briefings, reports, and other outreach.
Provide campaign updates, numerical analysis and relevant reports to Director of Advancement and/or the Board.
Develop appropriate donor recognition and stewardship platforms, ensure proper execution.
Work with volunteers across Current Parent Division and Alumni Family Division to facilitate volunteer-led solicitations; engage and expand the pool of volunteers.
Provide direction, support and coaching for volunteers; help set strategy, run and conduct follow-up for group meetings and train volunteers for solicitations.
Administer a campaign budget with regular reporting on financial progress to Director of Advancement.
Maintain a comprehensive campaign timetable.
Represent The Pegasus School at functions and events.
Convey a positive image of The Pegasus School at all times when working with students, parents, employees and the public.
The preceding functions have been provided as examples of the types of work performed by employees assigned this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that the qualified employees can perform the essential functions of the job.
Required - Employee should have a Bachelor's degree and a minimum of 5 years of development or non-profit related experience, including proven success in major gifts and capital campaign fundraising. Thorough knowledge and proficiency of Google Suite. Confident, articulate, and professional writing and speaking abilities.
Employee must possess excellent interpersonal, persuasive, problem-solving skills and creative writing skills; be able to present a professional and articulate image in person and in writing; and have a thorough knowledge of Google Docs. Must have excellent speaking ability in group settings and in one-on-one conversations. The individual is expected to work independently and as a member of the Advancement team; to use initiative and to exercise sound judgment in every aspect of the position. Employee will have regular contact with donors and their representatives, high-level trustees and volunteers, staff and members of the community. The employee is also expected to remain flexible to the needs of the department and the available schedules of prospective donors.
Physical and Environmental Elements:
This is primarily a sedentary office classification and employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees have occasional exposure to irate parents, staff and public and private representatives in interpreting and enforcing departmental policies and procedures.
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes, and pulls drawers to retrieve and file information and lifts and carries reports that typically weigh less than 20 pounds.
Special Requirements/Certification (travel, extended hours):
Some light travel may be required between the office and nearby locations. Evening and weekend work may be required in conjunction with the position.