The Campaign and Advancement Coordinator is responsible for assisting the Director of Advancement with the campaign’s backend management during the Public Phase to the conclusion of the $10 million campaign. After the campaign is completed, the Campaign and Advancement Coordinator will support the Director of Advancement and Head of School in their efforts to cultivate top donors and prospects including current parents, alumni parents, grandparents, foundations, and corporate sponsors. The Campaign and Advancement Coordinator will help strengthen donor stewardship efforts, deepen the prospective donor pipeline, and maintain accurate and up-to-date information on The Pegasus School donors and potential donors. This is a multi-faceted position with strong growth potential and a variety of responsibilities.
Examples of Essential Functions:
Work with Director of Advancement to prepare agendas and supporting materials for weekly strategy meetings and monthly committee meetings
Under the direction of the Director of Advancement, prepare Prospect Meeting Materials (PPTs, etc.), targeted for specific donors
Support donor portfolios of Head of School and Director of Advancement, ensuring prompt follow-up to close gifts, collect pledge/naming opps and appropriate stewardship.
Assist the Director of Development in the creation of reports that provide campaign updates, numerical analysis and other relevant Other duties as assigned by the Director of Advancement.
Responsible for the writing and editing of donor-facing correspondence, campaign (monthly) and alumni (quarterly) newsletters, advancement pushpages, letters, invitations, briefings, reports, and other outreach materials.
Assist with Annual Fund outreach, including phone calls and emails
Work with the Director of Advancement on strategies for donor cultivation, solicitation, and stewardship.
Assist in the planning and coordinating of fundraising-related events, including campaign salons and the Spring Benefit.
Assist the Director of Advancement to manage volunteer leadership and involve them in solicitation efforts.
Work with the Director of Advancement to develop individual donor strategies to renew and upgrade large gifts.
Maintain monthly reports as required by management that accurately reflect activity and performance
Represent The Pegasus School at functions and events
Other duties as assigned by the Director of Advancement.
Convey a positive image of The Pegasus School at all times when working with students, parents, employees and the public.
The preceding functions have been provided as examples of the types of work performed by employees assigned this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that the qualified employees can perform the essential functions of the job.
Required - Bachelor's degree and a minimum of 4 years of development or non-profit related experience or an equivalent combination of education and experience. A willingness to work evenings and weekends as needed is required. Thorough knowledge and proficiency of Google Suite. Confident, articulate, and professional writing and speaking abilities.
Employee must possess excellent interpersonal, persuasive, problem-solving skills and creative writing skills; be able to present a professional and articulate image in person and in writing; and have a thorough knowledge of Google Docs. Must have excellent speaking ability in group settings and in one-on-one conversations. The individual is expected to work independently and as a member of the Advancement team; to use initiative and to exercise sound judgment in every aspect of the position. Employee will have regular contact with donors and their representatives, high-level trustees and volunteers, staff and members of the community. The employee is also expected to remain flexible to the needs of the department and the available schedules of prospective donors.
Physical and Environmental Elements:
This is primarily a sedentary office classification and employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees have occasional exposure to irate parents, staff and public and private representatives in interpreting and enforcing departmental policies and procedures.
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes, and pulls drawers to retrieve and file information and lifts and carries reports that typically weigh less than 20 pounds.
Special Requirements/Certification (travel, extended hours):
Some light travel may be required between the office and nearby locations. Evening and weekend work may be required in conjunction with the position.