Loomis Chaffee School is seeking an Associate Director of Development to join our community. This Administrative Staff position is a full-time 12-month position reporting into Associate Head for External Relations and Director of Development.
In reporting to the Associate Head for External Relations and the Director of Development, this development officer will be an integral part of the Loomis Chaffee Alumni/Development team. Ability to multi-task and prioritize will help the Associate Director balance a workload that equally emphasizes volunteer management and frontline fundraising. The Associate Director will collaborate on, will assist directly in the planning of, and will help execute Board of Trustees meetings and Head’s Council meetings. In addition, this development officer will collaborate with the school’s other key fundraisers responsible for the implementation of a comprehensive major gifts program designed to generate financial support through campaign planning, strategizing, prospect research, cultivation, personal solicitations, follow-up, and long-term prospect stewardship.
Assistant Secretary to the Board of Trustees
Assist in the planning and execution of four Board meetings annually, including two on-campus, one off-campus in New York, and the off-campus summer retreat.
Manage all logistics through collaboration with off-site venues and on-campus departments.
Edit and post administrative reports, committee agendas, and supporting materials on the Trustees Portal of the school’s website.
Attend Committee meetings and take minutes; produce highlights overnight. Track pertinent Trustee information, including terms, contact information, and meeting attendance; assist with Board communications; and help in implementing the New Trustee Mentorship Program.
Develop programming and initiatives for Trustees to engage with students and faculty members.
Conduct data analysis on strategic questions as needed and synthesize findings into compelling narratives.
Track and manage budget.
Head’s Council Liaison
Collaborate with the Head of School and the Associate Head for External Relations to design biannual Head’s Council meetings, one on-campus and one off-campus in New York. Scout off-campus venues; collaborate with on-campus departments and dining services on all meeting logistics and catering.
Collaborate with the Head of School, the Associate Head of School, and the major gifts team to continue to strengthen new member recruitment and onboarding, as well as member engagement and retention.
Coordinate faculty presenters; develop programming for Council members to engage with students and faculty members.
Manage Council communications, including collaboration with the Head’s Council Chair, and budget.
Manage a portfolio of 75-100 capital, Annual Fund, and planned giving prospects.
Identify, qualify, cultivate, solicit, and steward prospects from an array of constituencies.
Design and develop solicitation strategies consistent with donors’ interests and ability to give.
Conduct a minimum of 50 visits annually in assigned geographic territories.
Submit a minimum of 10 capital and planned giving proposals annually.
Complete visit reports (file memoranda) in a timely fashion.
Collaborate with colleagues on the major gifts, Annual Fund, and advancement services teams to ensure the best efforts in managing relationships and securing support from donors.
Represent the school at alumni and parent receptions and events on and off campus.
Participate in major gifts meetings and various other departmental meetings as required.
Serve as a Reunion Class Liaison, overseeing fundraising and volunteer management, for 1-2 classes annually.
Work strategically, as assigned, with the Head of School, other senior administrators, faculty, staff, and volunteer leaders to support fundraising priorities.
Skills and Knowledge:
Excellent communication skills, both oral and written
Interest in all aspects of education and a dedication to promoting the school’s strategic and fundraising priorities through developing excellent relationships with Trustees, Head’s Council members, senior academic leaders, faculty, staff, volunteers, and the advancement office team
Excellent interpersonal skills and a demonstrated record of completing assignments
Demonstrated leadership and the ability to successfully manage multi-functional or diverse areas.
Ability to understand the needs and interests of leadership and major gift donors to develop relationships between them and the school
Comfortable and skilled in soliciting Annual Fund gifts, estate/planned gifts and five, six, and seven figure capital gifts
Successful experience in making cold calls as well as developing cultivation and solicitation strategies.
Nimble in negotiating complicated solicitations and giving structures
Willingness to travel
Ability and willingness to work nights and weekends at various times throughout the year
Professional, organized, and able to manage several projects and prospects concurrently
High level of integrity, creativity and motivation
Strong work ethic; attention to detail; a self-starter
A highly developed sense of confidentiality and propriety in dealing with sensitive information
Team-oriented with a high value on collaboration
At least 3-to-5 years of development experience, preferably at an independent school or in higher education
Knowledge of and interest in independent school governance
Proficiency with all Microsoft applications, including Excel and merge applications, as well as experience working with a variety of database systems required
Bachelor’s degree required
About Loomis Chaffee School
The Loomis Chaffee School is a four-year, coeducation, college-preparatory, boarding school located on a 300-acre campus in historic Windsor, Conn. Chartered in 1874 by five siblings who had outlived all of their children, the school embodies their democratic and inclusive vision. In the classroom, on the playing fields, or on stage, Loomis Chaffee’s 675 students experience a challenging and transformative education in a community that cares about each individual. Thirty-four percent of the students receive financial aid. For more information, please visit www.loomis.org.
The Loomis Chaffee School does not discriminate against people on the basis of race, color, religious creed, gender, sexual orientation, national origin, ancestry, age, marital status or disability. This policy applies to, but is not limited to, admission, financial aid, employment, use of school facilities and participation in school activities.