The Admissions and Enrollment Administrative Support position is a long-term temporary position with an anticipated start date of November 12, 2019 through March 27, 2020.
Reporting to the Director of Enrollment and Financial Aid (DOEF) and Director of Admissions (DA), and working closely with the Admissions and Enrollment Coordinator (AEAC). The Admissions and Enrollment Administrative Support (AEAS) directly assists with supporting the preparation of all admissions events. The AEAS is responsible for answering phones as needed, taking and returning messages, and assisting with general admissions inquiries. The position provides customer service and general office support for the Admissions Office. In addition to those responsibilities listed below, other miscellaneous duties may be added at the discretion of the Director of Admissions and/or the Director of Enrollment and Financial Aid.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responding to general inquiries and requests for admissions applications
Scheduling meetings for the Admissions Department and interviews with prospective applicants/families
Entering applications in the Admissions database
Assisting with Admissions data entry
Creating and maintaining files for applicants (electronic and hard copy files)
Ordering all supplies for Admissions Office and Admissions events
Submitting check requests to Business Office
Supports and is responsible for ordering all items needed of Admissions Events
Managing mail and sending out mailings/correspondences for Admissions Office
Assisting, as needed, with follow up and reminders of enrollment contracts and deposits during re-enrollment and acceptance seasons
Assisting with financial aid and application document uploading
Troubleshoots online admissions application with prospective parents in a timely manner.
Other duties as assigned by the DOEF and DA
Physical Demands: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
While performing the duties of this job, the employee is regularly required to talk, hear and sit for extended periods of time. The employee is required to stand, walk, sit, climb, use hands and reach with hands and arms, stoop, or kneel. The employee must occasionally lift and/or move up to 25 pounds.
Bachelors Degree preferred
2-3 years of applicable experience in a school environment preferred
Demonstrated ability to proactively manage multiple deadlines
Detail-oriented, organized, and resourceful
Excellent planning and logistical skills
Excellent verbal and written communication skills
Ability to communicate effectively with all community members
Bilingual (Spanish) preferred
Highly proficient Microsoft Office, particularly Microsoft Excel.
Whipple Hill experience a plus
Ability and willingness to learn new software applications