Westerly School Business Office Associate - part-time
The Business Office Associate supports all areas of the business office including accounting, facilities, and Human Resources. This is a part-time, non-exempt position, and reports to the Business Manager.
Job Duties and Responsibilities:
Student Billing and Accounts Receivable
Generate student billing for tuition and auxiliary programs (after-school childcare and activities)
Process payments received through various systems
Deposit all receipts into appropriate bank accounts on a weekly basis
Monitor Accounts Receivable for tuition and auxiliary accounts; Work closely with the Business Manager to coordinate collection processes as needed.
Reconcile accounts with Advancement/Development staff monthly
Assist families as needed with account questions
Assist in the re-enrollment process as needed with enrollment agreements and financial assistance processing
Responsible for all areas of accounts payable, including receipt, entry of vendor invoices, generating and mailing checks on a weekly basis
Maintain vendor files
Assist vendors with inquiries
Responsible for maintenance and reconciliation of petty cash
Assist with updates and distribution of Personnel, Faculty, and Family handbooks annually
Assist with payroll processing
Maintain vacation accrual records
4. Other Accounting and Administrative
Assist with audit process in data gathering and organization
Update emergency supplies twice a year
Prepare for new school year with textbook/supply orders and file setup
Attend and take minutes at Finance Committee meetings as needed
Support the front office as needed
Qualifications and Skills:
Bachelor’s degree preferred
Minimum of 3 - 5 years of relevant experience
Demonstrated strengths in interpersonal skills, collaboration, and initiative
Excellent written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to prioritize, organize, and manage multiple projects efficiently
Ability to take initiative and work independently
Able to handle highly sensitive and confidential information with discretion
Flexible and collaborative team player
Strong computer skills in Microsoft Office, Google Suites, and QuickBooks
Westerly School is an equal opportunity employer and makes employment decisions on the basis of merit. School policy prohibits unlawful discrimination based on age, color, creed, disability, gender, marital status, national origin or ancestry, race, religion, registered domestic partner status, sexual orientation, physical or mental disability, a medical condition including genetic characteristics, or any other consideration made unlawful by federal, state or local laws.
Applicants, please submit a cover letter, resume, and at least 3 written letters of recommendation to: Toni DiNapoli, Business Manager, at firstname.lastname@example.org with "Teaching Associate - (your name)" written in the subject line.
About Westerly School
Westerly School is an independent Kindergarten - 8th Grade Day School in Long Beach, California. Westerly serves a diverse population of approximately 170 students from the greater Long Beach area in modern spacious classrooms. The school serves a wide range of ethnic, racial and economic diverse students and families. Tuition assistance serves about 50% of the population. The school offers a vibrant and rigorous academic program complemented by a well-developed set of enrichment offerings. The school embraces both traditional and innovative teaching methods delivering connected and integrated lessons. Westerly has a strong tradition of addressing the needs of the whole child. Students benefit from small classes, a caring faculty, and expert instruction in art, vocal and instrumental music, Spanish, and physical education.