Responsibilities In addition to assisting the Director of Advancement in implementing the ongoing advancement plan, the Database Manager and Advancement Services Coordinator has specific responsibility for all database management, prospect research, and office support. As manager of the constituent database, this staff member works closely with the Advancement team, supporting each campaign and event, and manages the overall maintenance of electronic records.
Maintain daily electronic records and accurate electronic and hard files for all CEE constituencies.
Process all gifts, pledges, payments, stock transactions and personal information pertaining to fundraising programs, including all campaigns, events and special projects.
Maintain and update all constituent records in a timely manner.
Generate invoices, payment reminders and accompanying correspondence.
Produce gift acknowledgements and tax receipts.
Generate weekly, monthly, and quarterly reports for the advancement team.
Work closely with the Business Office to implement best practices in accounting for donations and for annual audit preparation.
Produce financial and statistical reports for the Advancement and Business Offices, Administration and Finance Committees of Board of Trustees.
Manage support of CEE website in conjunction with Director of Communications and Advancement Department to approve guest registrations, maintain Giving and Alumni pages, and create event pages if necessary.
With the direction of the Assistant Director of Advancement and Director of Annual Giving and Alumni Relations, employ best practices in prospect research to identify individuals, corporations and foundations with capacity and inclination to make major gifts to CEE.
Work with the Assistant Director of Advancement and Director of Annual Giving and Alumni Relations to manage priority prospects and share findings in a coordinated effort to solicit prospects effectively and efficiently.
Use the Internet, subscription sources, and other media to compile prospect information in electronic and hard file formats,
Assist with mailings including handling letters, labels, and postage.
Maintain the advancement office calendar, files and other records.
Assist with events including, but not limited to creating invitations, creating nametags, and invitation reply.
Arrange staff and various committee meetings and programs, including scheduling, tracking invitation responses, distribution of agenda and handouts, and taking, proofing and distributing minutes.
Contribute in Advancement Department meetings to the strategy and implementation of the ongoing fundraising program.
Coordinate budget information for relevant Database and Advancement Services programs as part of annual budget cycle.
Professional and Personal Qualifications
Three or more years of experience in school or not-for-profit organization(s), in the areas of database management, basic financial accounting, prospect research, interaction with volunteers, and communications implementation.
Blackbaud Raiser's Edge experience required.
An undergraduate degree or equivalent technical qualification is required.
Strong computer skills, including experience with Microsoft Office applications, especially Excel.
Excellent interpersonal skills and the ability to enjoy getting to know the school's diverse constituencies.
Some accounting background preferred; working knowledge of basic accounting principles and terminology.
Strong organizational and managerial skills, preferably with experience guiding volunteers.
A cooperative team approach with colleagues and willingness to take on responsibilities beyond those explicitly defined.
Good sense of humor and willingness to be part of a closely interactive team of advancement professionals.
Interest in and, preferably, experience with, basic online research.
Ability to learn new applications independently and quickly.
Willingness to provide one's own general clerical support.
Experience with CMS (e.g. Finalsite, WhippleHill).
About The Center for Early Education
Founded in 1939, The Center for Early Education educates students from Toddler through Grade Six. Our urban West Hollywood campus houses 538 children in instructional building with rooftop playgrounds, unique 'green' planting and underground parking. The Center combines a challenging academic curriculum with a nurturing environment that harkens back to the founders' focus on the inner life of the child. Both the student body and faculty/staff are very diverse with 50% students of color. The Center offers an ample Financial Aid program with inclusion awards but also strives for socioeconomic diversity among its families. Generous donors and a mature advancement program keep tuition below the median of comparable schools in the Los Angeles area. The Center offers competitive salaries and excellent benefits to employees. A long-standing commitment to professional development allows all employees to further their professional and personal growth.