Reporting to the Head of School, the Executive Assistant provides multiple levels of administrative support to the Head of School, Associate Head of School and the Board of Trustees. The Executive Assistant ensures efficient and effective workflow based on the priorities of the Head of School and Associate Head of School. As a problem-solver and implementer, the Executive Assistant acts as the first point of contact for all matters relating to both the Head of School and Associate Head’s office for both internal and external constituencies. The Executive Assistant’s principal workspace is at the Tregaron campus, but he/she will spend significant time on both campuses.
MAJOR FUNCTIONS AND RESPONSIBILITIES
Assess parent and faculty/staff enquiries directed to the offices of both the Head of School and the Associate Head of School, determine the proper course of action and delegate where appropriate
Working with Head of School, ensure implementation of strategic plan and develop and maintain a tool by which to measure progress
Build strong relationships with Vision Team members to support efficient and timely completion of stated outcomes and ensure a continuous momentum of whole school initiatives iPrepare reports, memos, draft board reports
Draft monthly community communications from Head of School
Prepare first drafts of appraisals for Vision Team members for upon request
When needed, create agendas for various administrative meetings, ensure execution of tasks assigned to Vision Team members, including year-end appraisals
Work with the business office to set up budgets assigned to the Head of School office and assist with processing of Vision Team credit card reports
Manage Head of School budgets and track expenses
Run occasional school-wide meetings for administrative support staff
Manage and maintain schedules for the Head of School and Associate Head of School
Purchase gifts for recognition and special events
Provide logistical support for events hosted by the Head of School and Associate Head of School on and off campus
Attend evening and weekend events when necessary to support Head of School and Associate Head of School to ensure smooth running of the events
Provide logistical support for any travel for Head of School and Associate Head of School
Coordinate accreditation visits
Serve as administrative and recording secretary to the Board of Trustees
Attend all committee meetings and record minutes for chairs
Provide logistical support to board committee chairs
Organise logistics of all board meetings, committee meetings and board retreat
KEY QUALIFICATIONS AND EXPERIENCE
Excellent oral and written communications skills
A strong ability to creatively problem solve independently and collaboratively
About Washington International School
Founded in 1966, Washington International School is a private, non-profit, Preschool-12 school profoundly committed to its mission: to be an exemplary learning community—enriched by differences, informed through inquiry, global in reach. Serving its full community of 900 plus students on two campuses, the school is multinational, multicultural, and multilingual.
The school’s challenging international program draws on classroom-based research on pedagogical practices and curriculum design from renowned organizations such as the International Baccalaureate (IB) and Project Zero, based in the Graduate School of Education at Harvard University. From Preschool through Grade 5 students follow the inquiry-based IB Primary Years Program; in Grades 6-10 they continue with a multidisciplinary and inquiry-based approach designed to enhance understanding and develop the skills and knowledge needed to succeed in the prestigious IB Diploma Program (DP). All students in Grades 11 and 12 are enrolled in the DP, which prepares them to take exams to receive the International Baccalaureate Diploma in addition to a WIS diploma. IB Diploma results are well above the worldwide pass rate, and WIS gra...duates attend highly selective colleges and universities in both the United States (about two-thirds in a typical year) and abroad.
Commitment to the intensive study of a second language is a core principle, with Pre-School, Pre-Kindergarten and Kindergarten classes taught entirely in French or Spanish. All instruction in Grades 1-5 is “dual language” in English and either French or Spanish. Chinese is an option beginning in Grade 6. Typically, one half to three-quarters of WIS graduates earn the Bilingual IB Diploma, demonstrating fluency in two languages.
The entire school community – alumni, parents, students, teachers, administrators and staff – are ardent advocates for international education. WIS has played a prominent role in setting a standard for a global perspective that many schools now emulate.
The school culture is highly egalitarian, with a strong emphasis on collaboration and understanding differing points of view. There is no typical WIS family: some households consist only of U.S. passport holders, others are all non-U.S. passport holders and many are a mix of nationalities. In addition to this global diversity, WIS also strives to achieve economic diversity: 14% of the students receive financial assistance.