Responsible for services targeting the physical, emotional, academic, and financial well-being of students, including but not limited to admissions, enrollment, athletics, career services, residence life, student activities, counseling, and health programs.
Career Track and Job Level
Leads the University's operations responsible for maintaining academic and student information. Services include: performing registration, recording grades and producing transcripts, scheduling classroom space, institutional reporting, publishing divisional and school catalogs, and coordinating graduation.
P3: Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently receive minimal guidance. Acts as a resource for colleagues with less experience.
The job participates in managing the University's operations responsible for maintaining academic and student information, including the registration process, recording of grades, producing transcripts, scheduling classroom space, publishing divisional and school catalogs, and coordinating graduation.
1) Establishes standards of performance for registration materials, transcripts and verifications, customer service, record keeping, and course/room scheduling. Evaluates the performance of functions that are necessary for producing transcripts/verifications., 2) Manages the grading process by ensuring that personnel enter grades in an accurate and timely manner and ensures that grade changes are processed., 3) Validates enrollment records in the student information system. Manages the building of the course schedule and the assignment of classrooms., 4) Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc., 5) Performs other related work as needed.
The Registrar is responsible for maintaining systems used to capture, store, and provide information to a variety of constituents in helpful and appropriate ways. This includes academic, demographic, and contact data collection, curation, provision, and archiving; registration and enrollment; and creation, coordination, and implementation of school schedules.
1) Performs enrollment and registration for all students and families.
2) Collects, curates, and provides all student academic information — grade storage and reporting, standardized test scores, attendance record keeping, health record keeping and coordination, athletics registration, etc. — for Administrators, Teachers, Students, Parent/Guardians, and Lab Partners, as appropriate.
3) Collects, curates, and provides all student and parent/guardian demographic information, and student academic information for internal and external accreditation or regulatory reporting purposes.
4) Coordinates with all schools to produce academic catalog; collects, reports, and analyzes requesting data to perform master scheduling for High School and Middle School; assists coordination of staffing and assignments with all schools; assists in the creation of all student and teacher schedules for High School and Middle School.
5) Creates, curates, and provides entity and transaction data for all tuition & billing.
6) Assists in managing textbook and materials coordination for grades 5 through 12.
7) Maintains critical communication systems for emergency management.
1) Self-motivated, curious, with a sense of humor.
2) Comfortable working independently and within a team
3) Excellent attention to detail
4) Capable of managing multiple tasks and deadlines
5) Interact with a diverse group of faculty, staff, students, and parents.
6) High proficiency in database systems.
7) Maintain confidentiality.
Education, Experience, and Certifications
Minimum requirements include a college or university degree in a related field.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
1) Bachelor's degree or qualifying work experience.
1) Two or more years of experience in sensitive data management role.
2) Experience in K-12 academic environments with 2,000+ students.
3) Experience working in a university setting.
2) Cover letter
3) Professional Reference Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
About The University of Chicago Laboratory Schools
The University of Chicago Laboratory Schools provide one of the world's most outstanding pre-collegiate educational experiences. Because Lab is part of the University of Chicago, the importance of intellectual life—of thought and exploration—infuses all aspects of our curriculum, and students in every grade benefit from outstanding UChicago academicians and access to unmatched resources. John Dewey—one of the great minds in education—established the Schools in 1896 as a place to explore and implement his theories on childhood education. Today’s students still benefit from his vision, and today’s Lab faculty are recognized as experienced leaders in their field.
Families who choose Lab care deeply about curiosity, inquiry, and creativity. Approximately 60 percent of Lab families are affiliated with the University, half live in Hyde Park, and the rest come from across Chicago, the suburbs, and northern Indiana. Lab’s student body reflects the diversity that is deeply valued by the Schools and its community; approximately half of our 2,000 students are people of color and families report speaking nearly 40 different languages in their homes.
The Laboratory Schools seek the fine...st employees—people who wish to inspire a love of learning in our students and join a vibrant learning community. We employ people with a wide range of skills and training, in many different disciplines. At Lab, we value learning experientially, exhibiting kindness, and honoring diversity. We seek employees who share a similar commitment to these values. Lab people are engaged and excited by our mission of igniting and nurturing an enduring spirit of scholarship, curiosity, creativity, and confidence in the youngest members of the University of Chicago’s academic community.
The Laboratory Schools is a great place to work and our connection to the University provides our faculty and staff with opportunities that would be nearly impossible to match in any other environment.
Interested candidates should apply via our website at: http://www.ucls.uchicago.edu/about-lab/employment
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-1841 or by email firstname.lastname@example.org with their request.