At Pacific Ridge School, our mission statement drives all of our work: In a community that fosters academic excellence, ethical responsibility and global engagement, Pacific Ridge School prepares students for college and a purposeful life.

We seek a friendly, efficient, extremely organized and tech savvy multitasker.

Position Summary
The Administrative Assistant will help facilitate the day-to-day operations within the College Guidance office. This position will support a team of three counselors.

Essential Duties and Responsibilities (include, but are not limited to, the following)
• Tracking college responses to schedule virtual college visits (September-November) and throughout the school year
• Helping counselors cover 100+ college visits in the fall, communicating with attendance desk and registering students, updating office notes/priority deadlines; coordinating students’ permission/registrations and interfacing with colleges to support virtual visits, interviews and programs this fall
• Sorting mail/email to update existing index of deadlines for scholarships, summer opportunities, etc.
• Scheduling students, facilities and tech, handling details as assigned for virtual and in-person programming
• Coordinating uploads with Registrar/Testing Coordinator, proofing for consistency across platforms
• Organizing and proofing student records in coordination with Registrar/Standardized Testing Coordinator
• Thinking critically and suggesting efficiencies to streamline existing processes
• Supporting on-campus standardized testing as needed (this includes work on Saturdays)
• Perform other duties as assigned

Qualifications
• Bachelor’s degree is preferred
• 3+ years of administrative experience in an independent, private school is preferred
• Strong communication (verbal and written) skills with all community members (students to adults)
• Excellent computer skills and proficiency with Windows (PC) and MS Office/G Suite
• Experience with Veracross, PowerSchool Learning, SCOIR (Naviance or similar platform) or scholarship search engines preferred
• Ability to work independently and as a flexible, productive team member
• Ability to anticipate, initiate, coordinate, and to manage multiple projects in various stages of completion
• Diplomacy, utmost respect for the confidential nature of our work with students, parents, faculty, colleges, and for the teamwork required to uphold safety and wellness measures being taken to reopen campus
• Takes initiative, follows through, and is responsive, welcoming and always helpful
• Attention to detail, patience and sincere interest in working with students/families, collaborating with colleagues

Work Schedule: Monday-Friday (~25 hours per week)
Pay Range: $20-28/hour, Dependent on Experience
Position Type: Staff, Non-Exempt, Part-Time (not eligible for benefits). This position is subject to unpaid furloughs during school breaks and holidays.