| Working with the Chief Financial Officer and the Business Office Associate, this position will be responsible for administering all aspects of the accounting function including payroll processing for transmittal to the payroll service, financial reporting, and month end close. This position directs technical financial and enrollment activities of the School by performing the following duties. Essential Duties and Responsibilities: Payroll: - Responsible for all aspects of employee payroll, including contractor payments, W2 and 1099 preparation, and reconciling and processing employee benefit and retirement plan premiums and payments.
- Process payroll on a semi-monthly basis for transmittal to payroll service, perform bank transfers, and record journal entries.
- Review timesheets for errors, resolve any issues, calculate overtime, and train new employees on the timesheet system.
- Respond to any staff questions regarding pay stubs.
- Reconcile the quarterly form 941 to the General Ledger.
- Process 403(b) account contributions and employer match and transfer data to vendor within 2 days of payroll processing.
- Calculate and adjust employee benefit premiums as needed, and reconcile with vendor billing.
Cash / Revenue: - Prepare and enter cash receipts journal entries, research entries as needed, code deposits, and organize all supporting documentation.
- Track and reconcile tuition payments on a monthly basis.
- Track A/R and contact accounts to arrange payment.
- Prepare and enter journal entries for pledge receivables, anticipate, schedule, and perform bank account transfers with approval from the CFO, and track all donations. Work with the CFO to move funds to the Foundation.
Month End Close / Financial Reports: - Responsible for timely completion of monthly financial statement closing process and bank statement reconciliation for the School, Foundation, and Parents Association.
- Perform the operating cash account reconciliation and related journal entries.
- Calculate monthly depreciation and record journal entry.
- Perform various detailed month-end allocations for fringe benefits, shared costs, and indirect cost allocations.
- Prepare and enter all month end reconciliations and journal entries.
- Perform various account reconciliations and work to resolve any discrepancies.
- Produce complex financial and enrollment reports as requested.
- Review investment activity on a monthly basis, recording activity to the general ledger and maintaining a roll-forward of investment activity in connection with the audit process.
- Actively participate in budget preparation and monitoring budget to actual performance on a monthly basis, research and explain variances.
- Responsible for reviewing the General Ledger detail each month as part of the monthly close.
Registrar: - Responsible for tracking, maintaining, reconciling, and reporting student enrollment data, tuition payments and receivables on a monthly basis, and handling all aspects of tuition collection.
- Track and report on tuition payments made through online system.
- Responsible for coordinating all aspects of the student financial aid process.
- Respond to transcript requests and monitor transcript holds.
General: - Responsible for preparing the majority of materials required for the annual audit and required tax filings, and coordinating with the CFO and external auditors as necessary.
- Assist in the development, documentation, and communication of policies, procedures, and control points for all aspects of financial accounting and reporting.
- Establish relationships with banking and investment service providers.
- Responsible for maintenance, organization, and records retention of all financial and enrollment files.
- Maintain a strong working knowledge of overall operations and activities in order to provide timely, meaningful reviews of School’s financial results and progress in its various programs and activities.
- Maintain active communication throughout the organization in order to stay abreast of activities impacting the business office and to ensure that necessary personnel throughout the School are receiving timely, accurate, and useful information from the business office.
- Responsible for keeping up to date on current and new laws concerning payroll practices, applicable taxes, non-profit accounting, etc. as well as seeking professional development opportunities to continue to grow skills.
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