Chandler School is an independent K-8 school located in Pasadena, CA, with an enrollment of 445. Founded in 1950, Chandler School abides by its mission to provide each student with the highest quality and most academically challenging education in a nurturing, balanced and diverse environment. We take pride in our thriving community with diverse perspectives and backgrounds. We learn and grow from one another and respect each other’s creativity and knowledge to promote a nurturing and healthy workplace.

Primary Responsibility:

The Accounting Associate is an essential member of the Business Office team who handles all accounts receivable, accounts payable, bookkeeping, basic accounting functions, and general office support.  The Accounting Associate provides confidential and professional support to the Director of Finance, Controller, and Human Resources. This position will be the face of the Business Office and the first point of contact for parents, employees, vendors, and constituents.

Essential Duties and Responsibilities:

• Accounts Receivable/Student Billing/Deposits
  • Apply charges to student accounts for tuition, fees, and auxiliary expenses
  • Process incoming payments, prepare remote bank deposits and reconcile electronic payments
  • Manage our third party payment system, acting as the main point of contact for families
  • Collection follow-up delinquent accounts and prepares and manages a monthly report
  • Help maintain and update all student information
  • Reconcile billing and payment activity to the general ledger
  • Records gift income with the Advancement Department on a weekly/monthly basis
  • Assist in the preparation and execution of our annual enrollment process
  • Support billing and payments associated with various auxiliary programs and revenue-generating events.
  • Performed related work and special projects as assigned
• Accounts Payable
  • Manage all aspects of accounts payable, ensuring compliance with Accounts Payable policies and procedures
  • Process all invoices and check requests within net 10 or other terms
  • Setup new vendors as needed and manage vendor relations
  • Maintain vendor records and files; W-9’s and 1099’s
  • Maintain a Certificate of Insurance on all vendors used by the School
  • Prepare annual sales and use tax return
  • Record entries of fixed asset data and maintain the module on a monthly basis
  • Reconciliation returned or uncashed checks
  • Oversee and reconcile all School credit card transactions
  • Handle refunds and credits on vendor accounts
  • Performed related work and special projects as assigned
• General Business Office & Accounting Support
  • Perform all basic bookkeeping tasks
  • Ensure compliance with School policies related to accounting
  • Assist with periodic tasks such as audit preparations/schedules
  • Assist with the various auxiliary functions handled by the business office
  • Maintain accounting controls by preparing and recommending policies and procedures
  • Set up, use, and maintain new systems, procedures, and/or spreadsheet reports
  • Scan all accounting materials and file appropriately and in a timely manner
  • Performed related work and special projects as assigned

Essential Skills and Qualifications:

• Have a growth mindset, be self-aware, have a demonstrated commitment to continuous learning and improvement, and excellent organizational and communication skills
• Committed to diversity, equity, and inclusion
• Punctual, reliable, and flexible
• Demonstrate the ability to work with discretion and maintain a high degree of confidentiality
• Ability to apply accounting concepts
• Produce a high-quality work product, use effective time management skills to meet deadlines, and have attention to detail
• Be proficient in data entry, data retrieval, and report preparation; Microsoft Office applications, Google applications
• Proficient in all standard office equipment
• Creative with problem solving
• Work independently as well as with staff, teachers, parents, and community groups, at all times to exhibit a positive attitude, be self-motivated, and be able to cope successfully with stressful situations, schedules, and deadlines.
• Maintain administrative procedures and systems
• Understand and implement principles and processes for providing a high level of customer service
• Strong language skills – ability to read, analyze, and interpret documents, general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.

Application Process

Interested candidates should send a resume to the Director of Finance, Natalie Morales, at nmorales@chandlerschool.org.

Compensation and Benefits

This is a twelve month position. Salary is based on years of experience, degree of education, and level of expertise. A competitive benefits package is also offered.

Visit the Chandler website at www.chandlerschool.org.