Accounts Payable /Business Office Assistant

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner

Essential duties and responsibilities

• Match purchase orders to invoices and enter invoices into computer
• Reconcile processed work by verifying entries and comparing system reports to balances
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
• Receive and verify expense reports for reimbursement
• Maintain accounting ledgers by verifying and posting account transactions
• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
• Protect organization’s value by keeping information confidential
• Update job knowledge by participating in educational opportunities