Career Center

Hamlin Robinson School
HUMAN RESOURCE AND PAYROLL SPECIALIST
 

Hamlin Robinson School, located in the North Beacon Hill neighborhood of Seattle, Washington, is an independent, non-profit, accredited, state-approved, elementary and middle day school offering a comprehensive educational program to serve students with dyslexia and other language-based learning differences. The core philosophy is that all children can reach their full potential given appropriate teaching methods and atmosphere. Hamlin Robinson School staff are dedicated to the mission and philosophy of the school, and demonstrate a commitment to engaging with a community that values diversity, equity and belonging.

 
Position:                    Human Resource and Payroll Specialist

Department:             Administration

Reports to:                Director of Finance and Business

Job Classification:    Full Time, 12-month exempt position

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POSITION SUMMARY

Hamlin Robinson School is growing and preparing for our upcoming expansion. We are excited to add the position of Human Resource and Payroll Specialist to our team. Under the supervision of the Director of Finance and Business, this position will be responsible for all human resource functions, including payroll, benefits, HR information systems, employee relations, on-boarding and compliance. They will work closely with administrators supporting business operations in a positive and inclusive work environment.

Hamlin Robinson School values diversity and welcomes the unique contributions of people from all backgrounds, gender identities, learning styles, physical abilities, and sexual orientation. The person in the role of HR/Payroll Specialist will be committed to these values and the continual examination of policies and procedures, events, and communication.

RESPONSIBILITIES:

Human Resources

• Coordinate the new hire on-boarding process, including but not limited to background checks, fingerprinting, benefit enrollment, payroll deductions, and any compliance requirements.
• Maintain and periodically audit employee files, records, reports and related paperwork.
• Working collaboratively with the Director of Finance and Business to assist in managing employee benefits programs (Health, Dental, Vision, 403(b) Retirement Plan, short-term disability, long-term disability.) This includes employee communication, problem solving, claims resolution, and annual open enrollment.
• Administer our 403(b)-retirement plan including employee enrollment, matching contributions, plan and employee changes, loans, terminations and roll-overs.
• Update and maintain accurate job descriptions for all positions as needed and coordinate hiring for open positions with administrative staff.
• Prepare renewal and new hire letters of agreement for faculty and staff.
• Assist the Director of Finance and Business in completing the yearly audit.
• Work with administrative team to update the employee handbook yearly, in compliance with all relevant statues, laws, and regulations.
• Provide HR systems assistance to faculty and staff as needed.
• Coordinate FMLA, Worker’s Compensation, Unemployment, and COBRA processes using our on-line tools.
• Ensure that proper forms are submitted to appropriate agencies on a timely basis.
• Provide reports to key administrators as needed.
• Other projects/tasks assigned by Director of Finance and Business.

Payroll

• Maintain payroll database including gathering and auditing timekeeping data and inputting new hires, leave times, terminations, personal information changes such as address or name, pay/deduction adjustments.
• Process monthly payroll ensuring that employee deductions are entered accurately, and direct deposits are made as instructed.
• Work with payroll system support to troubleshoot issues as needed.
• Manage employee time and attendance reporting.
• Ensure that out-sourced payroll and benefits-related tax filings are complete, accurate, and filed on time.
• Verify all quarterly and yearly tax reports related to payroll are filed.

QUALIFICATIONS:

• Bachelor’s degree strongly preferred.
• Demonstrated knowledge and experience in payroll management and processing, benefits administration, and human resource management.
• Proven computer skills in QuickBooks, standard Microsoft applications including spreadsheet and database software.
• Experience in a non-profit or education institution a plus.

COMPETENCIES:

• High level of professional regard, confidentiality, and etiquette in all communications (email, phone, in-person).
• Maintains current knowledge of techniques and best practices in education, labor laws and benefits programs and takes advantage of other professional development opportunities.
• Maintains a positive attitude and connects well with students, staff and families in the midst of challenges and learning obstacles.
• Ability to prioritize, organize and efficiently manage multiple projects.

This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. All personnel may be required to perform duties outside of their normal responsibilities to meet the ongoing needs of the school.

TO APPLY

Please submit a resume and cover letter to:

Scott Warnock, Director of Finance and Business, He/Him

Hamlin Robinson School

E-mail: jobs@hamlinrobinson.org with “HR/Payroll Specialist” in the subject line.

Hamlin Robinson School is an Equal Opportunity Employer

Mission

Hamlin Robinson School ignites the academic and creative potential of students with dyslexia and other language-based learning differences.

Vision

The world class educational program at Hamlin Robinson School is a catalyst for students to discover the joy of learning within a rich, comprehensive school experience.

Core Values

Respect: We show appreciation and acceptance for ourselves, our community, and our learning.

Responsibility: We show integrity and accountability for our choices.

Purpose: We show dedication and resolve through our actions.

Perseverance: We show commitment and resilience in all our endeavors.