Career Center

Job Summary: Under minimal supervision, helps manage the school’s accounting and financial reporting functions and assists the Director of Finance.

Specific Responsibilities:

Accounting

• Manage monthly close: establish a formal schedule, book journal entries, and reconcile bank and investment accounts.
• Participate with the school’s independent auditors and support Director of Finance in preparation of documentation for annual audit and of the Form 990.
• Prepare and submit quarterly taxes, reports, and compliance returns; work with Washington State Department of Revenue, Unemployment, Labor & Industries, Internal Revenue Service, and City of Seattle department of revenue.
• Prepare and mail information returns: 1099s and W2s.
• Develop proficiency with all business office software such as Senior Systems, FACTS Tuition Management, and PayNW.
• Work directly with the Development organization to ensure proper entry of cash and stock donations.

Payroll/HR

• Verify payroll totals and deductions prior to payroll being submitted.
• Serve as a backup for processing payroll.
• Update all employee pay rates annually at the start of the fiscal year.
• Verify accruals at beginning of each fiscal year in conjunction with the Director of Finance.
• Respond to unemployment claim inquiries.
• Respond to information inquiries from L&I after employee injuries.
• Help coordinate relationship with payroll vendor and serve as a contact person for annual updates such as accruals, paid holidays, rates, and policies,
• Train managers in using payroll system; approve time-off requests and timecards.
• Make bank transfers as necessary.

Other

• Provide backup to Accounts Payable; assist as needed with finance tasks and issues.
• Provide backup to Director of Finance on tasks as necessary.
• Establish and cultivate community relations by maintaining open dialogue with all of the school’s constituencies.
• Actively participate in the full life of the school.
• Vigorously engage in your own professional development; be a life-long learner who enhances your skills, using state-of-the-art technologies to maintain high standards of performance to produce work products efficiently and effectively.
• Be familiar with and comply with all policies and regulations as put forth in the school’s documents.
• Since safety and security are everyone’s responsibility, take all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities.
• Perform other duties as assigned. 

Education & Experience:

• Bachelor’s degree in accounting or equivalent major from a four-year college or university required
• Certified Public Accountant preferred
• 3+ years general ledger accounting experience in a nonprofit environment required
• Experience in independent and Waldorf schools preferred

Required Knowledge, Skills, & Abilities:

• Detail-oriented with strong attention to follow through and ability to prioritize
• Curious nature with a desire to problem-solve
• Ability to recognize inefficient processes and recommend improvements
• Strong communication, organization, and time management skills
• Efficient, effective team member but able to work independently with minimal supervision
• Enthusiasm, flexibility, maturity, and a sense of humor
• Ability to keep information in the strictest of confidence
• Proficient at working in a Microsoft Windows 10 environment, using Office (version 2013 or higher); ability to master common automated systems for record-keeping, and confidently learn new technology
• Ability to sit and keyboard up to 8 hours per day
• Ability to talk on the phone
• Ability to work in a moderately noisy environment
• Ability to walk, talk, hear, see, stand, sit, and negotiate stairs unassisted
• Ability to lift and carry children up to 40 pounds unassisted
• Able to lift and carry boxes up to 20 pounds unassisted