Career Center

The Admission Assistant/Associate performs a wide variety of administrative support functions for the  Admission Director and is a representative of the school to employees, parents, students, and the  general community. The Admission Assistant/Associate interprets, transmits, and applies established  rules, procedures, and policies; provides collaborative idea generation; and contributes to the formation  and execution of departmental vision. The position reports to the Admission Director. This position also  requires oversight to ensure that all encounters, both internal and external, provide a positive  experience and sound resource for all communities. 

Admission Assistant/Associate Responsibilities 

• Assists Admission Director in all areas including admissions, recruitment, retention, public relations,  marketing, internal and external communications. 
• Manages admissions and generates weekly reports. 
• Creates new applicant files, tracks teacher recommendation forms, follows up on missing forms and  transcripts, and maintains related files for all applicants. 
• Assists in conducting prospective ECC-8 parent tours. 
• Provides positive parent experience to current and prospective families. 
• Works closely with the Communications Director in helping advance the school marketing efforts as  needed. 
• Assists with event planning; coordinates meeting room reservations, equipment and setup requests,  refreshments, notifications, and confirmations; prepares materials, attends meetings as required  and may take minutes or conduct related tasks. 
• Prepares branding and merchandising materials; maintains departmental supplies and materials.
• Maintains accurate and detailed calendar of events, due dates, and schedules.
• Maintains accurate data bases (daily scrubbing, deleting duplicates and updating and processing of  system dashboard (inquiries, applicants, enrollees). 
• Works closely with Student Registrar and Student Database Manager to maintain accurate student  records. 
• Schedules all admissions-related student screenings, parent interviews and tours.
• Attends all admissions related events such as fairs, summer play dates and workshops.
• Performs various administrative tasks as deemed necessary by supervisor 
• Works occasional evenings and weekends. 

Minimum Education & Experience 

A minimum of a college degree is strongly preferred and any combination of training and experience  that provides the required knowledge, abilities, and skills. Minimum of two years experience as an  assistant preferred. 

Employment Standards & Desirable Qualifications: 

• Ability to receive and process confidential/sensitive information with discretion and in accordance  with established guidelines or legal standards.
• Prior experience with/proficiency in Blackbaud software programs will be weighted strongly.
• Microsoft Office Suite, Google OS knowledge. 
• Excellent customer service skills and phone etiquette. 
• Effective office principles, practices, methods and procedures. 
• Proper business letter formats, report writing, record keeping, and filing systems and related editing  techniques. 
• Communicates effectively and tactfully in both oral and written form. 
• Mastery of basic mathematics. 
• Performs a variety of simultaneous administrative assistant/clerical support work with speed,  accuracy, and frequent interruptions. 
• Embodies flexibility to spontaneous demands and have grace under pressure and meet established  deadlines. 
• Able to compose, type, edit, and distribute a variety of correspondence, memorandums, forms,  reports, and department publications with clarity and precision. 
• Establish and maintain a variety of records and filing systems. 
• Effectively use e-mail/internet, word-processing, database, spreadsheet, and graphics/presentation  software application programs in the course of assigned duties and remain current with the  advancement of office technology. 
• Establishes and maintains effective work relationships in the performance of required duties.
• Multitasks and works as a team.