Details
Posted: 29-Mar-22
Location: Macungie, Pennsylvania
Type: Full Time
Preferred Education: Some College
Categories:
Facilities or Plant Operations
The Office Manager is responsible for managing the daily operations of the main office and the building. This position is a full-time salaried exempt position that reports directly to the Head of School.
Principal Responsibilities:
- Act as the Secretary to the Board of Trustees
- Schedule substitute teachers and update contact information
- Manage time off and clearances for employees
- Maintain office equipment, phone and surveillance camera systems
- Maintain student records
- Manage retention and destruction of student and confidential records
- Track and order office and building supplies
- Oversee building key system/keys and security systems (Altronics, Graham)
- Maintain Certificates of Liability Insurance
- Oversee and schedule routine facility repairs and annual building inspection including fire extinguishers
- Collaborate with the East Penn school nurse to
- Administer medication
- Order and maintain first aid supplies
- Organize health records
- Schedule CPR certification and EpiPen training
- Perform other duties as assigned by the Head of School or Assistant Head of School
Shared Responsibilities with Office Administrative Assistant:
- Greet visitors, parents, and students
- Manage security (cameras, entry, doors, etc.)
- Manage phone calls and correspondence with all constituents
- Manage specific requests and complaints from all constituents
- Photocopy, fax, and scan documents
- Update the Veracross database as needed
- Schedule appointments for Administrators
- Troubleshoot emergent situations
- Administer general first aid to students
- Maintain care and organization of kitchen and health room
How to Apply:
To be considered, please send the following information to Donna Henry, Head of School, dhenry@hillsideschool.org or The Hillside School, 2697 Brookside Road, Macungie, PA 18062:
- Cover letter
- Resume
- Contact information for three references
- Copies of clearances and certifications (can be provided by successful candidate before work begins)
The Hillside School is an AA/EOE.
Requirements:
- Proficient with Microsoft Office, Google Suite and Excel
- Strong organization and communication (oral and written) skills
- Ability to supervise and delegate office responsibilities
- Work collaboratively with all constituents
- Show initiative in problem solving
Clearances required to begin work:
- Act 34 (PA State Police Criminal Background Check)
- Act 114 (Federal Criminal History Record)
- Act 151 (PA Child Abuse History Clearance)