Career Center

The Wheeler School, a co-ed. N-12 independent day school of approximately 800 students in the College Hill neighborhood of Providence, RI, is seeking an Administrative Assistant for the Head of School’s Office. Founded by visionary educator and artist Mary C. Wheeler in 1889, Wheeler is a school committed to challenging academics, a rich performing and visual arts curriculum, and innovation. Our urban campus is supplemented by a 120-acre farm campus, which is the site of seven fields, tennis courts, a field house, and provides many experiential learning opportunities for students of all ages.

Ideal candidates for faculty and staff positions at Wheeler are people with a sense of humor, warmth, and humility. They are excellent communicators, with empathy for others and an ability to listen and respond with good intuition and with the help of colleagues. They are ambitious and hard-working, committed to supporting students by offering help and creating new opportunities. When developing curriculum and programming, our faculty and staff members are curious, striving each year to stretch and grow, to implement new ideas that improve the Wheeler experience. In the end, they love to spend their days with young people and enjoy all that the Wheeler community - creative, energetic, dynamic, and diverse - has to offer.

The Administrative Assistant provides overall administrative support for the Head of School’s office. The position reports to the Chief of Staff on a wide variety of administrative duties, special projects, and initiatives, and is responsible for representing the Head of School’s office at all times.

Essential Duties and Responsibilities, include but are not limited to: 

• Timely scheduling and overall management of the Head of School’s schedule and calendar, as well as school-wide calendars 
• General coordination of details and operations for the Head of School’s Office
• Assistance with the maintenance of our school’s Safety App 
• General event planning support for the Head of School, Board of Trustees, Advancement and Enrollment offices
• Processing accounts payable, ordering and purchasing for the Head of School’s office  
• Booking travel, conference/workshop registrations, hotels for all professional development requests, reimbursements for faculty/staff and tracking spending
• Preparation of mail merges, letters and other communications on behalf of the Head of School
• Support Chief of Staff in planning logistics for faculty/staff events, retreats, and other initiatives.
• Provide administrative support for other all-school initiatives on an as needed basis, such as Opening Week meetings, all-school after school meetings, COVID-related administrative support, and other tasks as assigned.
• Administrative support for searches, including editing, proofing and posting job openings and taking postings down when position is filled, ordering catering, scheduling support when needed, and monitoring careers inbox.
• Work with the Chief of Staff to serve as liaison to the board as it relates to scheduling and logistics.
• Maintain the Trustee Portal, including timely posting of meeting materials, orientation materials, schedules, committee rosters, troubleshooting technical issues with Trustees and IT, etc. 
• Other administrative duties as assigned

Qualifications: 

• Associate’s Degree or higher required
• 3-5 years of experience working in an office setting; school experience preferred
• The ability to work nights and weekends, as needed

The ideal candidate will have these professional characteristics, skills and qualities:

• Proficiency with Google Workspace for Education, and a high level of proficiency with MS Excel, Word and PowerPoint
• Experience working with CRMs, databases and other software applications
• Excellent written and oral communication skills
• The ability to work autonomously and with the utmost discretion
• Exceptional attention to detail, follow through and the ability to multitask
• A high level of cultural competency 
• Unquestioned integrity, sense of humor and flexibility

This is a full-time, 12-month, exempt position with a competitive salary and benefits package. To learn more about Wheeler, please visit www.wheelerschool.org, and our Careers page.

Interested candidates should send a cover letter and resume by May 1 to candicedelosreyes@wheelerschool.org and cc careers@wheelerschool.org.

Statement on Diversity and Cultural Competency At Wheeler
We actively seek students, faculty, and staff from diverse backgrounds in the belief that a broad range of experiences and viewpoints enhance learning, enriches life on campus, and better prepares us all for full participation in a pluralistic, democratic society. We seek to further the overall diversity and cultural competency within our community through hiring. 

The Wheeler School is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin or disability, and any other category protected by federal, state or local law.