Details
Posted: 30-Mar-22
Location: Seattle, Washington
Type: Full Time
Required Education: 2 Year Degree
Salary: $60,000 - $65,000 DOE
Categories:
Other
Salary Details:
Bertschi School offers competitive compensation and benefits, resources for professional growth, and a sense of shared mission and accomplishment. Bertschi School promotes a culture that encourages life balance and a healthy work environment where students, faculty, and staff are encouraged to contribute their own ideas and spirit. Salaries and benefits are in line with other independent private schools in the Northwest. For more information, visit our website at www.bertschi.org/jobs.
Office Manager
Beginning ASAP
1.0 FTE Non-Exempt
General Summary
Bertschi School is seeking applications for our front office manager position. The office manager is responsible for oversight of the school office and logistics, student registration, certain admissions functions, and school reception and customer service. Top candidates for this role will need to demonstrate a strong interest in education and embrace the culture of an elementary school. The office manager reports directly to the chief financial and operating officer.
Front Office Management
- Manage school logistics, including substitute teachers, purchase orders, and the food service program
- Lead efforts to improve operating efficiency and streamline processes across all departments in the school
- Be knowledgeable about school activities and events to provide support to parents, visitors, and faculty/staff
- Manage reception area, including greeting visitors, taking phone calls, and responding to email
- Update and manage student and parent data in school database systems
- Coordinate and send communication around all school events
Student Health & Wellness Support
- Provide basic first aid to students
- Maintain health records for all students and manage parent-approved OTC and prescription medications per public health policy
- Contact parents for student pickup and complete medical or injury reports as needed
Safe Schools Support
- Be aware of all school medical emergency procedures
- Help lead efforts to secure school campus, including monitoring the main entry point and maintaining visitor records
- Coordinate security support as needed
- Help lead fire and other emergency drills by communicating staff assignments and working with the facilities team to secure the front office
- Serve on the Safe Schools committee
Other School Life Responsibilities & Projects
- Maintain inventory and order supplies for classrooms and teacher use
- Complete ad hoc projects at the discretion of the head of school and the leadership team
- Participate in the student arrival and dismissal process
- Be willing to initiate or participate in programs based on interests
- Attend staff meetings and trainings during annual staff orientation and throughout the year
Skills and Competencies
- An associate’s degree and/or three or more years of experience providing administrative support, preferably in a school setting
- Experience working with diverse groups of students, families, colleagues, and community members
- Awareness of diversity, equity, and inclusion trends in the workplace, and preferably in education
- Detail-oriented and resourceful
- Excellent organizational skills with the ability to prioritize a multitude of tasks by volume and urgency
- Strong verbal and written communication skills
- Ability to interact with students, families, faculty, staff, school leadership, and visitors in a friendly and professional manner
- Project management skills in implementing complex programs and handling a budget
- Ability to keep information in the strictest of confidence
- Software proficiencies: Apple and Microsoft Office operating systems, Google Suite, and Adobe Creative Suite
- Ability to lift 25 lbs