POSITION
Position: Lower School Administrative Support Specialist
Classification: | ? Faculty ? 10-month ? Full-Time ? Exempt ? Designated Onsite ? Salary | ? Staff ? 12-month ? Part-Time ? Non-Exempt ? Telework Eligible ? Hourly |
Reporting Relationship: Head of Lower School
ORGANIZATIONAL BACKGROUND
From the top of Mount St. Alban, St. Albans School looks up to the Washington National Cathedral and out to the United States Capitol. Our location serves as an embodiment and constant reminder of the School’s motto: Pro Ecclesia et Pro Patria, for Church and Country. The School was established in 1909 by the Protestant Episcopal Cathedral Foundation. Our mission is to prepare boys in grades 4 through 12 to develop and use their spiritual, intellectual, artistic, and physical gifts not for themselves alone, but in service of the greater community. As an Episcopal school, we welcome and embrace boys of all faiths and backgrounds to this caring community that learns, prays, plays, sings, and eats together. We are committed to a diversity among students, faculty, and staff that shapes and enriches our shared experiences.
As part of the Protestant Episcopal Cathedral Foundation (PECF), St. Albans, the Cathedral, the National Cathedral School, and Beauvoir benefit from strong ties and collaboration.
DESCRIPTION Reporting to the Lower School (LS) Head, the LS Administrative Support Specialist will support the faculty in day-to-day operations, especially assisting the LS Head, the Academic Dean, the School’s registrar, and the Dean of Students.
Specifically, areas of responsibilities will include:
- Serve as receptionist, greeting visitors and answering in-person, phone, and email inquires;
- Manage daily attendance;
- Assist with registrar functions;
- Provide administrative support to the LS Head, LS Academic Dean, and the Dean of Students;
- Manage supplies and purchasing needs;
- Liaise with the school nurse;
- Assist with Blackbaud/MySTA/Database operation:
- Manage and enter all course selection data in MySTA for Forms C–II
- Manage and enter all data for Advisory and Homerooms
- Manage roster rollover at the end of the school year including student enrollment
- Manage transcript process for current and past students
- Create and send push notifications/pages to constituents;
- Organize and keep orderly the LS office suite.
The position may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Schedule: Monday-Friday, 7:30AM - 4:30PM
SUPERVISION EXERCISED
For the purposes of management, performance assessment, and span of control, the LS Administrative Support Specialist does not directly supervise any employees.
PROFESSIONAL EXPERIENCE/QUALIFICATIONS
Experience: A minimum of 3 years of relevant experience
Education: High School diploma required; Bachelor's preferred
PREFERRED QUALIFICATIONS
- Fluency with a variety of software applications, including the use of databases and spreadsheets;
- Familiarity and facility with Microsoft Office Suite, Google Office, Adobe Acrobat (PDFs), and Zoom (scheduling and launching meetings);
- Proficiency with Blackbaud;
- Possess the desire and patience to work with boys, families, and faculty in a professional, flexible, and happy manner;
- Ability to independently plan, organize, and coordinate multiple tasks;
- Demonstrated strategic skills in short- and long-term planning and facilitation and collaboration;
- Ability to negotiate, mitigate conflict, and build alliances;
- Experience managing people and teams to achieve desired results;
- Creative, innovative, and strategic thinking ability;
- Excellent oral and written communication skills;
- Analytical, organizational, interpersonal, and cross-cultural skills;
- Ability to work efficiently and quickly under pressure;
- Sensitivity for and understanding of academic disciplines and issues;
- Ability to work with faculty, staff, and professionals to promote diversity, equity, and inclusion in the workplace.
PERSONAL CHARACTERISTICS
This position requires an individual with the following characteristics:
- Commitment to St. Albans School’s values;
- Good character, kindness, and an open heart and mind;
- Integrity and honesty, with the highest ethical standards to choose the hard right over the easy wrong;
- Personally accountable; assumes ownership, control and accountability for all areas of responsibility and commitments made to others;
- Accessible and responsive; serves others through collaborative problem-solving and openness to new ideas;
- Passionate, collaborative, strategic, and smart with a hands-on, roll-up-the-sleeves orientation;
- Strong team player with high EQ, making it a key priority to develop strong relationships with faculty and staff at all levels at the School;
- Invests the time to be a visible, engaged and engaging presence on campus;
- Ability to establish trust and credibility;
- Flexible and receptive to change;
- A positive “can-do” attitude.
HOW TO APPLY
COVID-19
St. Albans School requires all employees to be fully vaccinated against COVID-19, including any boosters recommended and available to the general public, absent eligibility for medical or religious exemptions.
AN EQUAL OPPORTUNITY EMPLOYER
St. Albans seeks qualified individuals who are committed to fostering the academic, spiritual, athletic, and artistic growth of every student. St. Albans is committed to creating and maintaining a community that celebrates a diversity of voices and perspectives and fosters respect for everyone.
St. Albans School welcomes and values individuals from all backgrounds. Such diversity is essential to a community of learning and growth. In nurturing the hearts, minds, and bodies of its students, St. Albans prepares boys for fulfilling lives of responsibility, leadership, and service to others.
St. Albans is an equal opportunity employer. We select and promote employees based on qualifications and without regard to race, color, religion, national origin, marital status, gender, sexual orientation, age, disability, or veteran status.