Career Center

Position: Human Resources Generalist

Reports to: Director of Finance

Position Status: 50% Time, Exempt

Summary

The Marin School, an independent college-preparatory high school in San Rafael, California, seeks a part-time Human Resources Generalist.

The Human Resource Generalist is an important position at The Marin School, and is responsible for all Human Resource related items at the school. As a small school, we are looking for someone who can make sure we “follow the HR rules” and will also get to know the members or our community and provide support to our employees as needed.  The person in this position will work closely with the Director of Finance to assure that all HR related tasks are completed. They will also participate in the weekly meeting with the Dir of Finance and Head of School to report and answer any questions on HR related matters.

The duties of the Human Resource Generalist include but are not limited to the following:

Payroll - handle all aspects of processing monthly payroll

Benefits

• Handle all aspects of the open enrollment process and any changes to benefits outside of open enrollment. Renewal date is January 1 
• Reconcile and approve benefit related invoices
• Manage employee leave of absence process to ensure compliance with federal, state, and local laws
•  Handle all employee leaves including coordination with payroll
• Track vacation and sick time
• Assist with payroll and benefits analysis associated with creating the annual budget and the ongoing Budget to Projection reports for the Finance Committee

Hiring/Termination

• Create//update job descriptions as needed
• Post open positions and assist with recruiting, interviewing, and hiring
• Assure that all employees are property onboarded
• Conduct exit interviews for departing employees and prepare final paycheck and COBRA information as applicable 

Handbooks 

• Annually review and update the Employee Handbook. Assure that it coincides with the Faculty and Staff Handbook.
• Answer employee questions regarding the School’s personnel policies and procedures, the Employee Handbook and personnel forms.
• Work with the school’s attorney in periodic updates to the Employee Handbook.

Employment Regulations - Develop, implement and maintain effective compliance with applicable employment regulations, including employee training

Employee Agreements/Files - Create all annual  employment agreements and assure that they are completed by employees. Maintain confidential human resource files and records

Employee Relations - Assist with the handling of any issues that arise between employees. Consult with administrators and employees to resolve personnel issues

Audit - Prepare audit schedules that relate to employees and payroll

Surveys - Collect and analyze human resource data for internal and external reporting,  In the Fall, complete employee related data requested for the NAIS DASL, Cal-ISBOA and CAIS surveys 

Meeting Attendance - Weekly meeting with Head of School and Director of Finance as needed per agenda

The position will begin July 18th, 2022.  Please send a cover letter, resume, and contact information for four references to jobs@themarinschool.org. EEO.

Qualifications

• Bachelor’s degree and/or PHR/SPHR or equivalent combination of education and experience
• At least five (5) years of experience in Human Resources, preferably at an independent school 
• Well-developed business ethics and the ability to maintain a high level of discretion
• Working knowledge of human resource principles, procedures and practices
• Ability to effectively deal with multiple priorities, functions and activities
• Working knowledge of basic business and payroll software and Google suite. Experience using Paychex software is a plus.
• Kind, thoughtful, and effective communicator, willing to support people at all levels in the organization
• Strong written and verbal communication skills, and attention to detail.
• Passion for working in a joyful school environment with students, parents, faculty and staff