Career Center

The Miami Valley School (MVS).  Our mission is to challenge young people of promise to become self-sustaining learners and compassionate global citizens.  For almost 60 years, MVS has provided a unique learning option for families in the Dayton, Ohio, community. Here, faculty are educators who are ready to help refine a truly differentiated educational opportunity as MVS becomes a nationally-recognized leader in experience-based learning. Here, every member of the MVS community is committed to transformative immersive learning in the classroom and during our Immersion term. Equally important is our commitment to Social Emotional Learning (SEL), through which our students learn the skills and competencies necessary to navigate an ever-shifting world with confidence and curiosity. Here, we learn because we do.

The Role.  MVS is seeking a meticulous and accurate database administrator and technology coordinator. This individual provides strategic leadership for the school’s student information system, Senior Systems, in addition to the specific day-to-day operations of the academic database to assure the highest standards of quality, consistency, and accuracy. This technology coordinator also maintains and coordinates the effective running of all academic technology platforms, such as Canvas and Grade Guardian. This person is intimately involved in developing and implementing the academic schedule EC-12 as well as performing many duties usually associated with the role of Registrar. This culturally inclusive  individual interacts frequently with all MVS constituencies and must handle those interactions with empathy and care.

The Opportunity.  All members of MVS’ vibrant employee cohort bring the school’s mission and vision to life each day for students and families in the Dayton community. Each day we live out our mission through our core values: integrity, celebration, grit, and kindness. As a part of our dynamic team, you will have the opportunity to:

• Expand Global Leadership.  MVS is known for its academic and extracurricular programming, and with you on our team, we will continue to grow with our students as leaders of Global Citizenship and stewards of civil discourse. 

• Enhance Cultural Experiences.  Through your multicultural lens and passion for experiences in which students can be empathetic, you will support faculty in creating awe inspiring immersion programs and cultivate a sense of courage in students to experience the world, explore passions, and dive deep into content.

• Develop Character and Wellness. To support the overall wellness of our vibrant community, you’ll have the opportunity to meaningfully connect and collaborate with students and families.

• Innovate.  As we continue to develop our Immersive Learning programming, you will be part of a team that is enhancing professional learning nationwide and becoming a thought leader for immersive learning experiences that stretch beyond the traditional school experience.

• Couple Academic Rigor with Increased Accessibility.  Through your intentional support and empowerment, our students will explore their unique learning needs, utilize critical thinking, and begin to think about and create solutions for today’s pressing challenges.

• Collaborate as part of a World-Class Team.  In your role at MVS, you will work alongside dedicated faculty who have taught and learned all over the world and in a variety of school contexts. Your colleagues are artists, researchers, entrepreneurs, published authors, professional musicians, armed services veterans, and thespians. Most importantly, they are compassionate and caring educators committed to lifelong learning.

• And of course, you will get to make an impact! As the Registrar & Database Coordinator for Academic Technology Platforms, you will get to join young people on their journey through discovering their sense of self, building healthy relationships, and growing both personally and socially. You will have the privilege of being a supportive resource and guidepost for students and families.

Expectations: 

• Demonstrate an ability to develop rapport with other members of the administration, faculty, staff, parents, and students
• Garner the respect of peers
• Communicate with prospective and current parents, both orally and in writing, effectively and often
• Collaborate and communicate, both orally and in writing, effectively and often with the administrative team, faculty, and staff
• Contribute to the community in other ways whenever possible
• Track and manage multiple tasks and meet deadlines
• Work independently and produce quality results on schedule
• Work some evenings and weekends, particularly during peak periods

Primary Responsibilities:

• Database Administration
• Senior Systems is an SQL-based database and is connected to many functions of the school—development/alumni office, finance, enrollment and academics. This position ensures the ongoing accuracy and integrity of the database by updating department documentation, providing user training, implementing quality control measures and regular corrections/updates.
• Responsible for oversight of the database and overall data integrity, and overall system upgrades and usage
• Ensure that appropriate information is shared among the modules including the creation of student and parent records as new students enroll
• Assist as internal help-desk for Sr. Systems challenges and questions
• Develop and maintain a dynamic list of policies, procedures and regulations related to the use of the School’s data management systems
• Collaborate with the Technology Department on database system
• Consult with users to guide, define and evaluate needs
• Analyze systems, recommend solutions, and oversee upgrades, conversions, fixes, and plug-ins, etc.
• Oversee End of Year rollover for all modules
• Other Academic Technology Platforms
  • Responsible for maintenance of the Learning Management System overall data integrity, and overall system usage
  • Assist as internal help-desk for Sr. Systems challenges and questions
  • Ensure that appropriate information is properly integrated from the MVS student information system batch import running each evening
  • Troubleshoot issues as helpdesk support for parents, faculty, staff and students of Canvas Learning Management System
  • Create and maintain parent observer accounts, pair and align to their student(s) and proper division courses for communication of school events, announcements, policies, and procedures.
  • Update documentation for Parent and faculty instruction as needed
  • Responsible for the proper assignment of LMS user roles 
  • Create new and maintain proper student to faculty advisory and learning lab assignments
  • Create and Import initial data file for school year communication, aligning with proper subgroups, messengers, parent, student, faculty and staff
  • Routinely review communication reports for any missed messages, disconnected numbers and investigate, and correct in main Student Information System 
  • Maintain updates as changes, withdrawals, and new students need added
• Canvas 
• Grade Guardian 
• One Call Now

• Scheduling
• Create, courses, sections, and load students for lower and middle school
• Create, courses, sections, schedule, and load students for upper school
• Facilitate middle and upper school faculty with recommendations process and subsequent creation of individualized student course request sheets
• Create materials and provide training for upper school faculty to successfully complete scheduling conferences
• Track all upper school student course requests, confirm prerequisites, and graduation requirements to ensure accurate scheduling
• Work with students, families, faculty, and division directors for scheduling change support
• Registrar
• Supply transcripts as requested
• Assure accuracy of transcripts
• Assure accuracy of archived grades and progress reports EC-12
• Facilitate release of grades at mid-term and end of term for all divisions

Qualifications:

• Bachelor’s degree (or equivalent education and experience) with a minimum of three years relevant experience in database management
• Demonstrate computer literacy and proficiency (e.g., Google suite of applications, student information systems and online grade book programs)
• Demonstrated advanced skills in using Microsoft Office programs
• Demonstrated success in detail-oriented work and outstanding organizational skills

Benefits.  This is a full-time opportunity that provides a comprehensive benefits package, including medical, dental, and vision plans, a matching 403(b) program, and 50% tuition remission for the children of employees.

Take the Next Step.  Share this opportunity with your network! Learn more about our school by clicking on the embedded links.  Interested and qualified applicants should submit a completed MVS employment application, cover letter, resume, outlining your suitability for the position and interest in the mission of the school to lisa.garvic@mvschool.com.  Please do not call the school directly.  

Bring Your Whole Self.  MVS is committed to the Dayton community and to our mission and vision.  We are proud to be an equal-opportunity workplace and will not discriminate on any basis.  We seek qualified candidates from a myriad of backgrounds to join our dynamic team.