Details
Posted: 11-May-22
Location: Limestone, Maine
Type: Full Time
Categories:
Registrar
Maine School of Science and Mathematics
A Residential Community of Academic Excellence
JOB POSTING: Registrar/Academic Specialist
Summary: The Maine School of Science and Mathematics seeks a Registrar/Academic Assistant to support the efficient operation of all the Academic Programs. The successful candidate will be a team-oriented, self-starter with strong oral and written communication skills, superior attention to detail, excellent organization and record management skills as well as the ability to multi-task.
Position Description:
The Registrar:
- Promotes positive public relations with the community and school;
- Maintains records of the Academic Office pertaining to student information, registration, schedules, grades, test scores, special education files, and any other related data;
- Manages and provides technical assistance and training for the school in student information systems {Infinite Campus};
- Manages dual enrollment documentation (grade reporting), working directly with the University of Maine Presque Isle (UMPI) Early College Counselor in coordinating yearly course offerings, facilitating new faculty and new course offerings, assisting students with course registrations, and providing guidance to students in obtaining the AALS degree from UMPI;
- Submits all reports to the Department of Education, and ensures compliance, privacy, and appropriate access to school data.
About the Maine School of Science and Mathematics:
The Maine School of Science and Mathematics (MSSM) brings together and helps a group of Maine's most academically motivated high school students become innovative, well-rounded scholars with the ability to develop, investigate, and communicate critical ideas that improve the human condition and benefit the state of Maine. The school builds and shares a rigorous curriculum that exceeds state educational standards while emphasizing connections between science, mathematics, and the humanities. MSSM extends its mission by fostering a statewide, year-round community of innovative learners that includes many of Maine's students, educators, and the general public.
MSSM is a public residential magnet high school chartered and funded by the Maine State Legislature. A living/learning community committed to the pursuit of academic excellence, MSSM provides an extensive and challenging curriculum in science, mathematics, technology, and the arts and humanities.
The Maine School of Science and Mathematics opened with a pioneer class in 1995. At that time, it was only the eleventh statewide residential magnet school specializing in mathematics and science education in the United States and the only school of its kind in New England. Both remain true today.
While MSSM students come from diverse backgrounds, one common purpose prevails-the enthusiasm, desire, and motivation for, as well as the commitment to, learning. The challenging curriculum and stimulating environment create an ongoing learning experience with students working, studying, and socializing with classmates who share similar interests and goals. MSSM was created by the 116th Maine Legislature in 1995 and is a member of the National Consortium of Secondary STEM Schools. In 2019, U.S. News and World Reports recognized MSSM as the #2 ranked public high school in the United States.
Why Work at MSSM?
- Motivated, Talented Students: MSSM students pass through a selective admissions process and have persuaded their families they are ready to leave home and live independently as high school students. MSSM students are talented, engaged, and creative, and are a joy to work with.
- Free Campus-Adjacent Housing: MSSM provides free housing (outside of utility expenses) to faculty and staff as available. At the time of this posting we have multiple vacancies available for new employees. Our single-family, multi-bedroom, garaged homes are all within 1/8 mile of the school building. Maintenance, including mowing and snow plowing, is provided by the school.
- Educational Opportunities: MSSM faculty receive fee waivers for dependents wishing to attend MSSM. Professional development, field trips, conferences, and travel are frequently supported by the MSSM Foundation.
- Work/Life Balance: With a 4/4 teaching load and small classes, MSSM faculty are able to balance professional and personal life. Outside of scheduled classes, meetings, and office hours, faculty members are free to come and go from campus and manage their own time.
- Family-Friendly Workplace: Partners, dependents, and other family members are welcome on campus, and MSSM provides a range of benefit packages to support our employees and their families.
- Focus on Student and Employee Wellness & Health: All MSSM students and employees are valued members of the living/learning community, whose well-being and happiness are important to the school.
- Campus Facilities: Access to our MakerSpace, greenhouse, Olympic-sized indoor pool, fitness facilities, playing fields, two gymnasiums, and trails.
- Quality of Life: Close, professional, and supportive school community, low cost of living, access to natural resources and outdoor recreation, and a safe and friendly community.
How to Apply:
Applications should be submitted electronically to Tracy Moore, Director of Human Resources, at moore.tracy@mssm.org. A complete application consists of the following:
- MSSM Non-Teaching Application (https://www.mssm.org/about/employment-opportunities)
- Cover Letter
- Curriculum Vitae/Resume
- 3 Letters of Recommendation
Final candidates are subject to criminal and sex offender background checks. Some vacancies may also require a motor vehicle and/or credit check. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
MSSM is a diverse and inclusive community, and does not discriminate on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, ancestry, national origin, genetic information, or disability in its programs, activities, employment, or advancement.
Qualifications:
- Bachelor’s degree (Masters preferred)
Three years of related educational work experience and/or training, or equivalent
combination of education and experience; - “Customer service” orientation, with excellent public relations skills
Ability to assist others in preparing reports and related data, including statistical analysis of student records; - Knowledge of proper correspondence, communication, and etiquette in hardcopy, verbal, and email correspondence;
- Knowledge of Infinite Campus, or similar student information system (required)
- Knowledge of and an ability to work with Google Suite, Microsoft Word, Excel, Access, basic computer hardware and any other computer software required to perform the duties required;
- Basic database access and management proficiency;
- Desire to continue career advancement;
- Ability to maintain confidentiality of student and school records;
- Reliable, consistent attendance is a requirement and essential function of this position. Punctuality and dependability are essential in order to meet the needs of the school.