Details
Posted: 27-May-22
Location: Phoenix, Arizona
Type: Full Time
Preferred Education: 4 Year Degree
Salary: Negotiable
Categories:
Accounting
Business Management
Human Resources/Payroll
Salary Details:
Salary is negotiable, with years of experience and educational level considerations.
Internal Number: Bus. Off. 2022
Position Title: Business Office Associate (Payroll Management, Benefits Management, & Purchasing)
Full-Time, 12-month position
Reports to: CFO/COO
Job Summary
- Coordinate and implement various Business Office activities of All Saints’ Episcopal Day School, including compensation and benefits administration, facilitating the documentation process of hiring employees, and updating employee records.
- Coordinates activities involved with procuring goods and services for most departments at All Saints’ Episcopal Day School.
- Maintain and update files for the Arizona Department of Health Services for Study Hall/Extended Care licensing.
Duties and Responsibilities
- Process semi-monthly payroll and prepare related payroll management reports.
- Perform all benefit administration tasks, including all insurance, 403(b) program, and other benefit programs.
- Manage new employee paperwork process and all current job descriptions.
- Work with CFO/COO to create and review annual employment contract packages for all employees.
- Establish and maintain employee records and track attendance.
- Administer workers’ compensation insurance and claims reporting.
- Manage the annual employee check-in and check-out procedures for all faculty members at the beginning and end of each school year.
- Manage the Safeguarding God’s Children program for employees and volunteers.
- Appropriately balance quality and cost when procuring the items needed to maintain the operations of the School.
- Manage and report to the CFO and other administrators the annual budget balances for each grade level and department.
- Conferences/seminars—register faculty/staff, make travel arrangements, book accommodations, and coordinate transportation.
- Work with the All Saints’ Parent Association for ordering for Tigers Den, Pizza Thursday, and various events throughout the year.
- Support the general operations on campus with other duties as assigned by the Head of School and CFO/COO.
Knowledge, Skills, Characteristics, and Abilities
- Ability to maintain confidentiality and properly maintain confidential records
- Demonstrate a high degree of integrity, challenge, and drive
- Communicate effectively with all levels of management
- Highly organized and efficient
- Display energy and enthusiasm
- Make a valuable contribution to the Business Office
- Ability to multi-task
- A calm, even temperament with excellent customer service skills
- Committed to achieving accuracy
- Conveys a willingness to help
- Enjoys being part of a team and will be a strong contributor to the team’s success
Skills/Requirements
- Previous experience in payroll administration
- Proficiency with all Microsoft Office (especially Excel) and Google Office Products
- Accounting experience/aptitude necessary
- Must be organized, flexible, and work well within a team environment
- Must be self-motivated, results-oriented, proactive, and a creative thinker
- Knowledge of federal and multi-state employment laws
- Knowledge of COBRA and FMLA laws
Application Process and Materials
Qualified candidates should submit a letter of interest, current resume, and at least three professional references to employment@allsaints.org. Only complete application packages will be considered. Consideration of all candidates will take place until an offer is made and accepted.