Career Center

POSITION SUMMARY 

William Penn Charter School is a Quaker, coeducational, pre-K-12 independent, day school in the East Falls neighborhood of Philadelphia. Established in 1689 by William Penn and members of the Religious Society of Friends, Penn Charter is a community guided by Quaker testimonies and the central belief that there is "that of God" in every person. A school community that honors difference, Penn Charter seeks to be a place where diversity is understood, represented and valued. Our curriculum embraces a plurality of cultures and celebrates an array of voices, instilling in us a deeper understanding and empathy for individuals in this community and the world.

As our mission states, we value scholarship and inquiry. With excellence as our standard, we challenge students in a vigorous program of academics, arts and athletics. Through global connections, civic engagement and a focus on environmental sustainability, we inspire students to be thinkers, collaborators, innovators and leaders. We educate students to live lives that make a difference.

The Administrative Assistant for Middle and Upper School (MS/US) Admissions will provide direct support to the Director of Enrollment Management (DEM) and MS/US admissions staff. The person in this position supports, monitors, and owns tasks related to the admissions process. The scope of work includes organizing and managing prospective new student data and files along with acting as the public and welcoming face of the admissions office to applicants, their families, and visitors.

*Please note - this is a 12-month position.

Essential Functions 

• Manages and helps complete admission applications for grades 6 through 12
• Maintains database of inquiries and applications for grades 6 through 12
• Schedules prospective parent and student interviews, visits, and tours
• Supports the administrative needs of the Director of Enrollment Management (DEM) and MS/US admissions staff
• Manages calendars for DEM and MS/US office staff 
• Collaborates and helps coordinate admissions office events
• Manages admissions office Zoom account; schedules and hosts all virtual admissions events
• Manages all applicant files in Evernote and ensures proper order of all documents 
• Schedules MS/US admission committee meetings 
• Coordinates delivery of applicant decisions, acceptance videos, and acceptance packages
• Assists Director of Financial Aid with re-enrollment and financial aid award letters
• Enrolls all new and returning students for grades 6-12
• Creates and executes email correspondence from database to prospective families
• Coordinates SSAT and ISEE testing dates
• Transcribes, proofreads and types documents and correspondence 
• Assists with preparation of admission reports 
• Maintains inventory of admissions materials and re-order as required
• Receives and distributes office mail 
• Other duties as assigned by the Director of Enrollment Management or Associate Director of MS/US Admissions

Competencies 

• Excellent organizational skills and attention to detail 
• Excellent interpersonal communication skills and telephone manner
• Flexible approach to work
• Ability to multitask and prioritize work
• Extensive knowledge of office management systems and procedures 
• Strong analytical and problem-solving skills 
• Excellent written and verbal communication skills
• Ability to quickly learn the admissions software 
• Proficient in Microsoft Office and Google Suite software 
• Excellent time management skills with a proven ability to meet deadlines 
• Ability to act with integrity, professionalism, neutrality, and confidentiality 
• Demonstrated ability to work equally well with faculty and staff 

Physical demands 

• Prolonged periods sitting at a desk and working on a computer 
• Must be able to lift up to 15 pounds at times 
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions 

Required Qualifications 

• College Degree (Extensive experience may be considered in lieu of) 
• Experience working in an admissions department or academic environment 

Preferred Qualifications 

• Familiarity with Quaker Education and the Religious Society of Friends 
• Experience working in a PK-12 school environment 

Salary and benefits 

• William Penn Charter School offers competitive salaries and comprehensive health coverage for employees and their eligible dependents. 
• William Penn Charter School is also a Public Service Loan Forgiveness Program qualified employer.

We will review application materials as they are submitted and interview candidates on a rolling basis until the position has been filled.

 Prior to hiring, we ask all potential employees to be vaccinated and protected from the life-threatening impact of COVID 19. At Penn Charter we have supported our community's efforts to eradicate the spread of COVID 19 by facilitating access to Covid-19 vaccinations for all current employees and eligible students.

William Penn Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.