Career Center

Connelly School of the Holy Child is seeking passionate employees to join our outstanding faculty/staff for the 2022-2023 school year. We welcome candidates that demonstrate a strong commitment to our Holy Child Network goals of faith, community, justice, peace and compassion, and the dignity and uniqueness of each person.

Description & Details:

Connelly School of the Holy Child is a Catholic, college preparatory school, committed to the intellectual, spiritual, artistic, physical, and social development of young women in grades 6 through 12. The school emphasizes academic challenge, joy of learning, and education of well-rounded women of faith and action.

This position will support the Head of School with day-to-day items and will also serve as the Secretary to the Board of Trustees.

Responsibilities Include:

• Coordinate the Head of School’s schedule and calendar
• Answer phone calls, take messages, screen and route calls to Head of School
• Assist Head of School to manage workload, act as a gatekeeper and schedule appointments and meetings
• Assist the Head of School in the daily operations of the school by providing complex and confidential administrative and secretarial support
• Communicate information on behalf of the Head of School to the administration, faculty, staff, parents, and local community
• Handle Head of School’s mail, respond to routine matters, prepare responses (when necessary), proofread, edit, and distribute all outgoing correspondence
• Manage Head of School’s filing system
• Create and edit correspondence and other documents
• Prepares remarks and presentations for Head of School in coordination with Communications
• Maintain a wide variety of complex manual and electronic documents, files, records and databases to provide up-to-date information and/or historical references for various stakeholders
• Keep the Head of School informed of critical information to ensure the flow of communication through the school day
• Prepare all travel arrangements/documentation for Head of School and visiting guests, as directed by the Head of School
• Reconcile monthly credit card statements as directed by the Head of School
• Coordinate preparations for Head of School before any functions
• Maintain confidentiality of information and documents
• Research information to assist the Head of School with decision-making
• Maintain positive relationships with and accurate contact information for accrediting agencies, Network schools, independent schools, and more
• Ensure deadlines are met and requests for information/action from internal and external sources are responded to appropriately and in a timely fashion
• Maintain and update action list for Head of School
• Support the Head of School in preparation for Board meetings, administrative meetings, faculty/staff meetings, and other important meetings
• Work with Executive Team to coordinate workflow, facilitate projects and schedule meetings as necessary
• Provide high-level secretarial assistance to the Board; in collaboration with Board Chair and the Head of School, prepare agenda and take minutes for Board meetings; prepare drafts and summary notes for Board meetings; manage the board portal; send out and track meeting invites; disseminate board meeting materials; send out approved meetings notes to executive members in a timely manner; and organize Board retreats
• Member of the Prospect Management Team to assist with Head of School’s scheduling, prompt contact entry and follow-through with annual fundraising and future campaigns
• Support Head of School in cultivation and solicitation assignments in coordination with Development office.
• Maintain excellent external working relationships with members of the Board of Trustees, administrative and faculty staff, community members, donors, parents (current and past) of students, alumnae, high school and college/university presidents and other administrative officers of secondary institutions and colleges/universities.
• Assume responsibility for special research and other projects as directed by the Head of School
• Other duties as assigned by the Head of School

Qualifications & Skills:

• Bachelor’s degree or equivalent experience from accredited college or university
• A minimum of five years of experience in executive-level support positions, preferably in other schools
• Outstanding organizational skills
• Exceptional written and oral communications skills
• Microsoft Software efficient (Outlook, Word, PPT, Excel)
• Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a collaborative environment
• High professional and ethical standards for handling confidential information
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
• Must present professional image on phone and in person
• Previous experience working with a Board of Trustees preferred

How to Apply / Contact
Interested applicants should submit a cover letter and resume to: Human Resources:  humanresources@holychild.org

It has been and will continue to be the policy of Connelly School of the Holy Child to be fair and impartial in all of its relations with applicants for employment and to make all employment related decisions without regard to race, color, national origin, age, sex, or any other categories protected by federal, state, or local law. Decisions regarding employment will be based solely upon job-related factors.