Career Center

Alexander Dawson School Overview: 

Located at the foot of Red Rock Canyon in the Summerlin community of Las Vegas, Nevada, since 2000, The Alexander Dawson School at Rainbow Mountain is a top-ranked independent school serving approximately 575 students from Early Childhood through grade eight. As the state's first Stanford University Challenge Success partner school, Dawson embraces a modern learning philosophy and student-centered educational program that emphasizes academics, creativity, student safety and wellbeing, and a healthy school-life balance. Our graduates are prepared to achieve their individual potential, savor life, and meet the challenges of the world. 

Position Summary:  Supports Head of School and Business Operations by providing administrative support and coordination.

Essential Functions:

The essential duties and responsibilities of this position include, but are not limited to, the following:

Reception

• Answers incoming telephone calls, determines purpose of call, and forwards calls to appropriate personnel or department; Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable

• Retrieves messages from voice mail and forwards them to appropriate personnel

• Answers questions about the organization and provides callers with address, directions, and other information

• Keeps current by reviewing the school calendar, school website, and other relevant sources in order to provide callers and visitors with the most accurate information

• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel

• Works with security to monitor visitor access, including deliveries, and issues passes when required

• Administers front desk emergency procedures when needed

• Updates In/Out Board regularly

• Receives, sorts, and routes mail

• Key operator for postage, copier and fax equipment in the Administration building; Monitors and orders office supplies as needed

• Performs other clerical duties as needed, such as filing, photocopying, and collating and school store

• Collect payment for library books, tuition, etc.

Business Office

• Security contact for authorized pickup

• Stamps and logs checks as needed

• Responsible for balancing cash banks for school lunches

• Assists Business Office with assembling backup documentation for audits

• Creates and processes Purchase Orders and Check Requests as needed

• Create and provide carpool passes

• Assist HR with clerical duties as assigned

• Creates HR files and provides assistance as needed

• Processes business card and name tag requests from HR

• Work with HR/ IT to ensure all new hires are set up Blackbaud and Google mail

• Provide visitor badge to all visitors

• Complete all Background check forms 

Head of School Assistance

• Schedules meetings for Head of School

• Schedules conferences and occasional conference travel

• Screens Head of School calls and directs to appropriate party

• Prepares expense reports, check requests, and purchase orders

• Schedules and arranges donor cultivation lunches and dinners in concert with Director of Advancement

• Manages monthly Board meeting refreshments and accommodations

• Manages and stocks Admin Break Room

  • assures daily supply of coffee, water, cups

  • places orders when needed

• Other administrative tasks as required by Head of School

Advancement

• Assists with various tasks for special events, such as registration, mailings, etc.

• Expense reports, PO processing, and check requests for Advancement and PA

Competency:

• Adaptability – Able to deal with frequent change, delays, or unexpected events

• Attendance/Punctuality – Is consistently at work and on time

• Confidentiality – Maintains confidential information

• Customer Service – Manages difficult or emotional customer situations; responds promptly to customer needs

• Dependability – Keeps commitments

• Ethics – Treats people with respect; Works with integrity and ethically; upholds organizational values

• Excellent editor and writer – Business, technical and creative

• Judgment – Exhibits sound and accurate judgment

• Oral Communication – Excellent writing and verbal communication skills, listens and gets clarification, responds well to questions

• Organizational Support – Follows policies and procedures

• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently

• Problem Solving – Uses reason even when dealing with emotional topics

• Professionalism – Treats others with respect and consideration regardless of their status or position

• Safety and Security – Observes safety and security procedures; reports potentially unsafe conditions

• Strategic Thinking – Identifies external threats and opportunities

• Teamwork - Ability to work independently and in teams; Contributes to building a positive team spirit

Qualifications:

• Language Ability – Ability to write routine reports and correspondence.  Ability to speak effectively before groups of  customers or employees of the organization

• Reasoning Ability – Ability to solve practical problems.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

• Computer Skills – To perform this job successfully, an individual should have knowledge of Word Processing software, Publishing software, Spreadsheet software, and Internet software and be comfortable with emerging technologies

Education & Experience:

• High School graduation or other equivalents (i.e., GED, college, technical, or trade school transcript, foreign equivalency, etc.)

• Three (3) years of secretarial/clerical experience involving public contact

• Verified keyboarding competence and knowledge of correct grammar usage 

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk, use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.