Career Center

Latin School of Chicago provides its students with a rigorous and innovative educational program in a community that embraces diversity of people, cultures and ideas. Latin inspires its students to pursue their passions and lead lives of purpose and excellence.

Latin has an exciting opportunity for an aspiring administrative professional to be our Assistant to the Chief Development Officer. This person will provide essential operational support by: managing the workflow of the Chief Development Officer; coordinating various board and other volunteer committees; and assisting with high-touch donor stewardship.

This is a full-time, in-person position reporting to the Chief Development Officer. This position also works in close collaboration with the full Development & Alumni Relation Department, as well as with leadership across departments. This position holds various occasional night and weekend responsibilities around alumni and development events.

Primary Duties and Responsibilities

• Serve as the assistant to the Chief Development Officer, supporting all operational functions of the Development department, including but not limited to:
  • Provide high-level administrative support to the Chief Development Officer including calendar management, composing correspondence, arranging itineraries, compiling meeting documents and agendas, proofreading, completing expense reports, creating/maintaining accurate electronic and hardcopy files, and other administrative tasks as needed
  • Coordinate all elements of on-site Development-led meetings
• Aid the full department, as needed. Functions may include additional scheduling, filing, copying, scanning, proofreading, and creating department-wide tools to track gifts and deadlines
• Support various volunteer groups involved in fundraising. This includes, but is not limited to Board committees (Development, Nominations & Government, Strategy & Data), other volunteer-led efforts (Event co-chairs, Annual Giving Ambassadors, and Parent Association Volunteers), and alumni volunteers when requested. These responsibilities include:
  • Coordinate meetings and preparing all related notifications and materials, both hard copy and electronic
  • Assist School leadership with the annual board renewal process
  • Produce various fundraising tools for volunteers
  • Track board giving and provide regular reports to the Chief Development Officer to assist in the solicitation process
  • Conduct research for prospective board members and board candidates as needed
  • Record minutes and notes as requested
• Coordinate high-touch cultivation and stewardship opportunities for the Schools lead donors and stakeholders. This includes:
  • Tracking birthdays, anniversaries, and graduations of key donors/their children and communicating these life events to the Chief Development Officer and other School Leadership
  • Writing or creating reports/updates for special gifts
  • Provide support for specialized entertaining opportunities for or hosted by lead donors
  • Serve as a visible and enthusiastic representative of the School at various functions and events
• Other duties as assigned

Required Education and Experience:

• Bachelors degree or equivalent
• At least three years fundraising or office management experience required
• Proficiency with Microsoft Office Suite, especially Excel and Word

Required Skills & Abilities:

• Strong written and oral communication skills
• Highly organized and capable of managing multiple projects simultaneously while having the ability to shift work seamlessly when priorities change
• Ability to work both collaboratively and independently to best serve the department
• Sound listening skills and attention to detail
• Ability to function well in a high-paced environment

Preferred Education and Experience:

• Bachelors degree
• Prior experience using CRM software, preferably Raisers Edge

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer