Career Center

The Nueva School

Admissions Assistant

Position Overview

The Admissions Assistant is an integral member of the Admissions Office. They are responsible for supporting the admissions process and procedures and provide appropriate and accurate information to applicant parents, interested educators, and faculty and staff, along with providing administrative support to the admissions team and assisting with activity sessions and events. While assisting with the entire PreK-12 admissions process, this position will primarily support the lower and middle school process. They will be required to travel between campuses as scheduled. Some evening and weekend hours for events are required.

The Admissions Assistant reports to the Director of Admissions and works closely with the Associate Directors of Admissions and entire admissions team.  

We are seeking applicants who represent the full diversity of our community in the Bay Area. Our ideal candidate will possess a deep appreciation for the diverse socioeconomic, racial, cultural, disability, gender identity, sexual orientation, academic, and ethnic backgrounds present in our community. In joining our team at Nueva, you will become a part of an inclusive, iterative and equity-minded community that recognizes that equity and social justice is a lens with which we examine all aspects of our school community in order to ensure an educational experience where all students and colleagues can thrive. In deciding whether to apply for a position at Nueva, you are strongly encouraged to consider whether your values align with Nueva’s Mission, Vision, and Values.

Primary Responsibilities

• Correspond daily with interested parties and prospective applicant families.
• Schedule and confirm admissions activities (tours, testing, playgroups/activity sessions, interviews, and various meetings and events).
• Update, distribute, and track admissions application materials.
• Generate and maintain admissions materials associated with admissions events and meetings and all general office mailings to prospective families.
• Maintain the admissions database and manage applicant files throughout the admissions process - inquiry through acceptance and enrollment.
• Assist with coordination and implementation of admissions events and programs.
• Serve as the point of contact when guests are on campus. 
• Assist with school tours as needed.
• Schedule student visits and assessments.
• Managing historical student data. 
• Additional duties and projects necessary to meet the ongoing needs of the Admissions Office.
• Promote the School’s mission and embody the core values of the School.

Qualifications:

• School admissions or administrative support experience.
• Excellent organizational skills and exceptional attention to details.
• Ability to manage multiple responsibilities simultaneously and prioritize.
• Excellent oral and written communication skills.
• Exceptional people skills and phone etiquette.
• Ability to work independently and as part of a team.
• Ability to cultivate new and maintain strong relationships and partnerships.
• A desire to learn by doing and to learn with and from others.
• Demonstrates excellent skills in cross-cultural collaboration.
• Flexibility and creativity in working in a dynamic environment where new ideas, mistakes, and iteration are embraced.
• Warm personality and a sense of humor.
• Discretion in dealing with sensitive and confidential admissions issues.
• Bachelor’s Degree required.
• Extensive knowledge of Microsoft Office Suite.
• Working knowledge of Blackbaud and/or Ravenna Solutions a plus.
• Bilingual abilities– Spanish/English or Mandarin/English a plus.

Terms & Compensation

• Full time for 10-month school year – Mid-August to Mid-June
• Other work opportunities may exist, if summer hours are needed
• Non-Exempt, Hourly Position
• Health, life, dental, vision and disability insurance, retirement
• Compensation commensurate with experience

Hiring and Start Timeline

• Interviews will begin in late July.
• This position will begin late summer 2022. 

To Apply:  

Please visit https://nuevaschool.applytojob.com/apply to submit a cover letter, résumé, and contact information for at least three professional references to your application for the position.  If you have questions about this position, please contact Scott Bowers, Director of Human Resources, at (sbowers@nuevaschool.org). 

The Nueva School is an Equal Opportunity Employer – we do not discriminate against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability or sex. We welcome applications from people of color and those with experience outside the education field. 

About The Nueva School

The Nueva School, an internationally recognized, nonprofit, independent day school, has served gifted learners since 1967. Today, Nueva serves nearly 1000 students in grades PreK–12. Nueva is located in the neighboring towns of Hillsborough and San Mateo, equidistant between San Francisco and Silicon Valley, serving six counties throughout the Bay Area of Northern California.

A constructivist school, Nueva is known for its distinctive inquiry-based interdisciplinary studies, project-based learning, and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning, fosters social and emotional acuity, and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award, the US Department of Education National Green Ribbon Award, and the American Institute of Architects Award for School Design and Sustainability; has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School; co-founded the Common Ground Speaker Series; hosts the biennial Innovative Learning Conference, and was highlighted by the Pulitzer Prize–winning and New York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter “Average Is Over.”

For more information about The Nueva School, visit our website: www.nuevaschool.org