Catherine Cook School

Type: Accounts Payable and Accounts Receivable Specialist
Supervisor:  Chief Financial Officer
Start Date: TBD

Mission Statement

Catherine Cook School is a vibrant learning community that fosters curiosity, develops critical thinking, and inspires compassionate leadership for students in preschool through 8^th grade.

Diversity Statement

Catherine Cook School is committed to creating and sustaining a diverse and compassionate community grounded in a culture of integrity.

Job Description

The ideal candidate is passionate about education; willing to collaborate; flexible; and is focused on supporting a diverse and inclusive culture for our school community. Most importantly, the ideal candidate has experience in creating repeatable and sustainable processes that will support the school now and, in the future, to ensure effective, efficient, and accurate financial information and administrative operations.

General Responsibilities will include, but are not limited to:

• Enter invoices and employee reimbursements into the AP software
• Match purchase orders and invoices
• Maintain vendor files
• Collect and electronically file W-9s for all service provider vendors
• Manage and issue annual 1099s to vendors
• Answer faculty/staff and vendor questions in a timely manner
• Run vendor checks (weekly) and mail
• Follow established procedures for processing receipts, cash, etc. including the twice weekly updating of the cash log and bank activity spreadsheets
• Implement and maintain the procedures for daily deposits, including the scanning of checks
• Manage the school’s credit card, including approval, substantiation of business purpose of the expense, receipts, etc. and prepare journal entry for posting to the G/L monthly
• Set-up and maintain student billing accounts, as well as performing collections on past due accounts
• Respond promptly to all parent inquiries
• Reconcile the AR sub-ledger to the G/L, including the reconciliation of tuition revenue by grade headcount
• Assist with the month end closing process including the reconciliation of various balance sheet accounts, as assigned
• Assist with the end of the year independent audit
• All other projects/tasks as assigned by the CFO

Ideal candidates will possess these required skills:

• Bachelor’s degree in a business-related field; accounting preferred
• 2-3 years’ experience of full cycle accounts payable
• Proficient in Microsoft Office
• Must be detail oriented, highly organized, possess a high level of accuracy, and ability to multitask
• Must possess excellent interpersonal communication, problem-solving and organizational skills
• Ability to maintain confidentiality

Preferred skills:

• Proficient in DocuSign

• Experience with Blackbaud FE&NXT software
• School work experience

Qualified candidates can send their resumes, cover letters, and references to:

Susan Heglin, Chief Financial Officer, sheglin@ccookschool.org

Compensation is competitive and commensurate with education and experience. Catherine Cook School is an equal opportunity employer. Please visit catherinecookschool.org to learn more about our school and culture to see if you’d be a good fit.

• Bachelor’s degree in a business-related field; accounting preferred
• 2-3 years’ experience of full cycle accounts payable
• Proficient in Microsoft Office
• Must be detail oriented, highly organized, possess a high level of accuracy, and ability to multitask
• Must possess excellent interpersonal communication, problem-solving and organizational skills
• Ability to maintain confidentiality

About Catherine Cook School

Catherine Cook empowers students from preschool through eighth grade to be adaptive, confident and productive stewards of an evolving world. Our community engages with ideals of cultural competence, progressive academics, ethical literacy, and innovation designed to inspire personal excellence and compassionate leadership.

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