Career Center

Responsibilities will include but are not limited to:

• Ordering various supplies for the Advancement Office
• Maintaining the office Outlook calendar, sending out calendar invitations, managing the use of the office conference room
• Process departmental check requests and facilities requests

• Assist with mailings, phone inquiries, and other clerical duties required by the department and other administrators as needed

• Provide excellent customer service to all constituents
• Preparing weekly agendas for departmental meetings
• Organizing and distributing weekly content for parent communications for each division (LS, MS, US)
• Editing and proofing communications, letters, and publications for the Advancement Office

• Reviewing monthly agency and budget reports

• Managing registrations for events, from registration site setup, ticket purchases, guest list management,  and table assignments to event day setup and attendee check-in
• Maintain organized filing system and database maintenance of all event registrations, attendees, and payments to improve data integrity and database performance
• Organizing and administering registration training for special event volunteers
• Attendance at major events is required and requires evening, overnight, and/or weekend work (ex: Golf, Signatures, Gala, Senior Dinner)
• Maintain documentation and income reporting on event registration, including payment status
• Responsible for Special Event gift entry process, tracking gifts and batches, and preparing Deposit Reports for all Special Events Income
• Entering Gift-In-Kind information into Raiser's Edge

• Managing donation acknowledgment process for Special Events in a timely manner

• Reconciling all Special Events between Special Events software, Raiser's Edge, and the Business Office (Income and Expenses)

• Bachelor's degree or 3+ years experience working with donors and/or in an Advancement Office environment
• Minimum two years of administrative experience, preferably in a Fundraising/Advancement Office
• Experience with Blackbaud's Raiser's Edge, One Cause, and other Fundraising databases/Auction software is preferred
• Proficiency in Microsoft Office platform is required, with emphasis on Excel
• Excellent organizational skills and attention to detail
• Ability to meet deadlines while managing multiple projects
• Excellent interpersonal, communication, and writing skills

About The John Cooper School

School Type: Independent, college preparatory, non-sectarian, non-profit, co-educational day school for grades PK through 12Founded: 1988; first graduating class – 1994; alumni - 1,479Location: The Woodlands, TX, a planned community 40 miles north of HoustonAccreditation: Accredited by The Independent Schools Association of the Southwest (ISAS); member of The National Association of Independent Schools (NAIS).

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