Location: Potomac, Maryland
Type: Full Time
4 Year Degree
Connelly School of the Holy Child is a Catholic, college preparatory school, committed to the intellectual, spiritual, artistic, physical, and social development of young women in grades 6 through 12. The school emphasizes academic challenge, joy of learning, and education of well-rounded women of faith and action. Building an inclusive and diverse school community is a priority for Holy Child, and we are committed to hiring faculty and staff with diverse experiences and backgrounds, to empower our students to connect, belong, and grow.
The ideal candidate will have a positive approach and the ability to learn quickly. The individual must be able to work efficiently and under pressure at times, handling a wide range of activities and confidential matters with discretion. This is an ideal opportunity for an accomplished and motivated candidate, who is detail-oriented and enjoys working collaboratively in a fast-paced environment. The Executive Assistant/Receptionist will be forward-facing with members of the community, as this team member will be seated at the Front Desk.
The Executive Assistant/Receptionist is a key partner within the Head of Upper School's office. The Executive Assistant/Receptionist must be highly organized and have the ability to think critically and offer solutions to problems with a high level of professionalism. Based on the nature of the work and the office, the Executive Assistant/Receptionist is entrusted with confidential and sensitive information, requiring discretion and sound judgment.
- Support the Head of Upper School in all areas to ensure the continued smooth operation of the school.
- Serve as the primary "gatekeeper" for internal and external constituencies on all matters pertaining to the Front Desk and the Head of Upper School's Office
- Provide administrative support to the Head of Upper School, at times the Head of Finance, and the Business Office
- Manage the Head of Upper School's calendar by prioritizing a strategic schedule of appointments with good judgment and discretion, taking into account the robust day-to-day school calendar.
- Draft, proofread, and format documents and correspondence for the Head of Upper School.
- Ensuring that materials and necessary preparations are in place for early meetings and committee meetings.
- Answer, screen, and route phone calls as appropriate.
- Manage and respond to appropriate inquiries on behalf of the Head of Upper School.
- Manage the expense reconciliation for the Head of Upper School.
- Coordinate travel, hotel, and conference registrations for the Head of Upper School.
- Support and assist the Head of Upper School with the coordination of logistics and planning for all-school faculty & staff meetings, including retreats, In-Service Days, Opening & Closing Days, special annual and seasonal events.
- Maintain a proactive approach to anticipating the needs of the Head of Upper School, including the preparation for and scheduling of parent-student meetings, etc.
- Serve as a welcoming, discrete and effective representative of the Head of Upper School, which includes greeting guests, and supporting various events.
- Take attendance on a daily basis and save in the required online platform.
- Able to ask the right questions when needed.
- Manage all systems; for example, the telephone, the PA, etc.
- Order supplies for the Head of Upper School and the Main Building.
- Distribute the mail in the respected mailboxes, and drop off deliveries to the designated person.
- Maintain safety protocol for our students, utilizing the sign-in system, and mastering our safety plan.
- Train and manages the student interns
- Assist with ad hoc projects, as needed.
Skills & Competencies
- High proficient computer skills; working knowledge of Teams, Office Suite, Adobe Acrobat Pro, etc. as well as interest and ability to learn new technology platforms and systems. School database proficiency is preferred, but not necessary
- Prior experience as an administrative assistant to a high-level executive is preferred
- Bachelor's degree preferred, but not required
- Excellent organizational skills, highly detailed-oriented, impeccable follow-up skills, and the ability to manage multiple competing priorities
- Flexible, responsible, and resourceful, with strong time-management skills
- Demonstrated ability to maintain confidentiality and use discretion
- Professional demeanor, welcoming disposition, and positive attitude
- Strong written and oral communications skills
- Ability to work independently and creatively within established guidelines
- Timely email and calendar management, including responding to all meeting invitations and independently resolving scheduling conflicts
- Efficiently support the goals of the school in a variety of unanticipated ways
- Collaborate with colleagues from across the school community
- Demonstrated ability as a self-starter with interest in managing multiple projects simultaneously, and the ability to prioritize competing responsibilities to meet deadlines
- Ability and willingness to occasionally work outside of the workday, or work week for special programs, events, and meetings as needed
- Ability to think outside of the box with a sense of urgency
- Commitment to excellent performance at the highest level possible on a consistent basis
- Commitment to working in and fostering an inclusive community
- Serve as a reliable and trusted partner with high integrity
- Contribute positively to the overall morale of those within the institution
- 3-5 years of previous office experience preferred
- Previous school experience a plus
- Aligns with the mission of our school
While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, and climb stairs. The employee must occasionally lift and/or move up to 30 pounds.
Hours: 7:30 am – 4:00 pm
Duration: 12 months
Connections working at Connelly School of the Holy Child
About Connelly School of the Holy Child
Connelly School of the Holy Child Founded in 1961 by the Society of the Holy Child Jesus as a college preparatory school for girls grade 6-12. The school is part of a network of 33 Holy Child schools in the United States, Europe and Africa, which is guided by the educational philosophy of Cornelia Connelly. Holy Child enrolls approximately 300 students every year from the Washington, DC metropolitan area as well as across the globe. Holy Child creates a personal learning experience with an 8 to 1 student to faculty ratio and offers fine arts programs as well as competitive sports teams in soccer, field hockey, volleyball, basketball, cross country lacrosse and more. Service is part of the Holy Child curriculum and students last year completed 5,000 hours of community service.