Career Center

King School is an independent day school in Stamford, CT, educating students in PreK through Grade 12. Students at King engage in an immersive and innovative curriculum that is anchored in an inquiry-based pedagogy that nurtures curiosity, intellectual growth, and character development.

Diversity is foundational to academic and professional excellence and therefore is a core value at King. We think, learn, and work more deeply due to the many facets of diversity in our community, including but not limited to gender, race, ethnicity, religion, socio-economic status, sexual orientation, age, ability, and learning style. We leverage cultural differences and intellectual diversity to create an inclusive and vibrant learning community, endeavoring for each person to feel seen, heard, valued, and respected.

Job Title: Executive Assistant to the Head of School and Board Liaison

Division: Head of School’s Office

Reports to: Head of School 

Summary: King School is looking for an Executive Assistant to the Head of School and Board Liaison to start in mid-June to early July 2023. The Executive Assistant provides senior-level administrative support to the Head of School and works closely with the school’s leadership team and Board of Trustees. The Executive Assistant provides high level administrative support with organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information for the Head of School. This person is responsible for ensuring the smooth and efficient operation of the Head of School’s office serving as the primary contact for internal and external matters pertaining to the office of the Head of School. The Executive Assistant supports the Head of School’s daily and long-term operation of the school and aids the Head’s work on institutional programs and projects. The Executive Assistant is a valuable member of the leadership team.

Primary responsibilities include, but are not limited to:

• Provide administrative support to the Head of School, including but not limited to calendar management, event planning and coordination, record keeping, and project management.
• Maintain Head of School files, correspondence, and various other records and documents with confidentiality.
• Answer and appropriately respond to emails, phone calls, or visitors and prioritize response when necessary.
• Reconcile Head of School credit card use and approve invoices.
• Oversee and manage annual reporting and professional memberships for the school.
• Manage various projects and liaise with other departments in execution of recurring projects and/or complex tasks.
• Coordination of strategic initiatives and institutional projects and programs.
• Work closely with the Director of Dining Services and Director of Campus Operations to plan and coordinate special events including catering orders and work orders.
• Manage all administrative activities in support of the Board of Trustees, including but not limited to: managing the online board platform, preparing meeting schedules, organizing and coordinating meeting logistics such as facilities and catering, document and presentation preparation, attending meetings and taking minutes, providing appropriate follow up after meetings, and scheduling other committee meetings as needed.
• In collaboration with the Human Resources Manager, coordinate all on-campus interviews for staff positions.
• Attends, participates, takes minutes and provides follow up at Leadership Team meetings.
• Manage and maintain the master calendar for the school.
• Manage all gifts from the school for employee illnesses, marriages, births, deaths, etc.
• Coordinate and oversee the planning and execution of Commencement including meetings, programs, diplomas, student gowns/caps, faculty and staff gowns/hoods, flowers, bells, etc.
• Coordinate and plan all school faculty/staff meetings, end-of-year celebrations, and milestone events.
• Coordinate and plan the annual leadership team retreat.
• Coordinate logistics and travel arrangements for Head of School and other conference needs as they arise.
• Perform other duties as assigned by the Head of School.

Requirements:

• Bachelor’s degree required.
• Minimum of five years experience supporting a senior executive.
• Strong interpersonal, communication, and relationship skills.
• Strong writing, speaking, and organizational skills.
• Ability to remain calm and professional when unexpected situations occur.
• Ability to maintain strict confidentiality with discretion, respect, and sensitivity.
• Ability to handle multiple projects simultaneously with high attention to detail in a timely manner.
• Ability to prioritize and synthesize varied requests, demonstrating exceptional planning and time-management skills.
• Ability to work collaboratively with administrators, faculty, staff, and parents.
• Strong competency in word processing, spreadsheets, and internet applications, and fluent with Google Suite.
• Technologically adept and have the ability to embrace the various systems utilized at King.
• An interest in and commitment to fully engaging in the King community.
• Sense of humor is essential.
• Commitment to King’s Missions and Virtues.
• Demonstrated capacity in culturally responsive professional practices, excellent communication skills, and ability to constructively collaborate with colleagues.
• Demonstrated capacity to thrive in our diverse community, including but not limited to diversity in race, ethnicity, gender identity, socio-economic status, ability/disability, belief, sexual orientation, and national origin according to our Diversity, Equity, and Inclusion principles.

Classifications:

Full Time, Exempt.

To apply, please click here.

King goes beyond just stating that we are an Equal Opportunity Employer. Our goal is to intentionally hire a diverse pool of world-class staff and faculty to enrich the educational experience of students. King seeks candidates committed to teaching and working in a multicultural environment where varied identities are valued and respected.

About King School

King is an independent, college preparatory day school serving students from Pre-Kindergarten through Grade 12. We are a diverse, vibrant learning community dedicated to educational excellence and the fullest academic and personal achievement of our students.

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