Details
Posted: 10-Jul-23
Location: Tampa, Florida
Type: Full Time
Categories:
Development/Fund Raising
POSITION DESCRIPTION
St. John’s seeks an enthusiastic professional to support our Capital Campaign. This is a full-time, salaried, exempt, 12-month position with an immediate start date. The position is accompanied by a highly competitive salary and industry-leading benefits package. The successful candidate will provide administrative and project management assistance to properly execute the duties and tasks related to the Time is Now capital campaign. The Capital Campaign Coordinator reports to the Head of School.
RESPONSIBILITIES / ESSENTIAL FUNCTIONS
Events Coordination
- Assist with planning all aspects of the capital campaign launch and other campaign events.
- Work with Marketing & Communications to create and distribute invitations, announcements, and other campaign communications to the public.
Campaign Coordination
- Document pipeline and task assignments, track prospects, and maintain timelines.
- Research and identify corporate, foundation, and individual prospects.
- Schedule meetings, prepare talking points, assemble presentations and full meeting prep for Head of School, Board members, campaign volunteers, and staff.
- Acknowledge all campaign gifts and pledges and prepare pledge payment reminders and pledge agreements in coordination with the CFO and Head of School.
- Write campaign correspondence including solicitation proposals, meeting requests, email updates, and meeting follow up.
- Maintain master campaign calendar to maximize cultivation events and keep campaign committee on track.
- Work with the Director of Events Management & Alumni Relations to organize and monitor volunteer assignments and assist in all aspects of volunteer-led events.
- Schedule tours of the school with prospects, including the Head of School where appropriate.
Campaign Database Coordination
- Research donor information and St. John’s giving history.
- Enter planned asks and other proposal information.
- Run campaign proposal and progress reports.
- Enter notes to track conversations and meetings.
- Enter pledges into the system as assigned.
Campaign Communications
- Follow up with pledge commitments and past due pledges.
- Prepare and update dashboards to show progress of campaign.
- Work with the Head of School to ensure that gifts are acknowledged with appropriate recognition and appreciation.
Committee / Board Management
- Prepare agendas and materials for Campaign Committee Meetings.
- Document and distribute meeting minutes, tasks, and assignments.
- Communicate with key committee and board members.
- Follow up to ensure completion of Committee and Board action items.
Strategic/Ongoing Coordination
- Analyze donor giving patterns to increase donor retention, upgrading, and conversion rates.
- Perform special projects as assigned by the Campaign Committee.
Non-Essential Functions
- Other duties as assigned.
St. John’s Episcopal School is an exceptional work environment with low employee turnover. This position provides a truly outstanding individual the opportunity to join Tampa’s premier K(4)-8 school and truly ‘make a difference’ in the lives of children and colleagues. Qualified candidates are invited to submit a current resume, cover letter, salary requirements, and list of not fewer than three references to Diane Scott, Executive Assistant to the Head of School, at dscott@stjohnseagles.org. This is a full-time, salaried, exempt, 12-month position that is accompanied by a highly competitive salary and benefits package. St. John’s is an Equal Opportunity Employer.
Qualifications
- Bachelor’s degree from an accredited university or college.
- Minimum of two years’ experience supporting development for non-profits.
- One year or more experience using a development database, preferably Senior Systems and/or Veracross.
- Familiarity with basic accounting functions.
- Excellent technical skills and knowledge of online communication and research tools.
- Ability to function independently and in collaboration with staff, Trustees, and volunteers.
- Excellent writing skills.
- Outstanding interpersonal and communication skills.
- Ability to be self-directed.
- Proficient in Google Suite.
- Must pass a background check.
About St. John's Episcopal School
St. John's Episcopal Parish Day School is distinguished by 70 years of demonstrated success in preparing children for lives of learning and service in our ever-changing society. Renowned for its Episcopal identity, a core belief in the potential of our children, and the sanctity of childhood, the school delivers an unparalleled, values-driven preparatory education. Hard work, faith, honesty, and a commitment to excellence allow our graduates to thrive in high school, college, and beyond.
Located in the heart of thriving Tampa, St. John’s provides an exceptional education for 590 students in pre-kindergarten through eighth grade. The School’s Core Values and Episcopal identity focus on inclusivity, support, respect, and the shared values reflected in the School’s Mission Statement. Our students are Empowered to Lead, Inspired to Serve. A feeling of positive energy, inclusiveness, optimism, respect, and kindness permeates our campuses.
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