Career Center

Start Date: ASAP

Status: Full Time, Non Exempt, On-campus

Reports to: Director of Institutional Advancement

To Apply:

Using PDF format, please send a resumé and a cover letter describing how you meet the below criteria to opportunities@shoreschool.org.

Job Summary:

Reporting to the Director of Institutional Advancement, the Advancement Services and Events Coordinator is a non-exempt position that has responsibility for gift processing (working closely with the Director of Advancement Services), event planning and support, Institutional Advancement Office administrative assistance, and data entry. This is an opportunity to support a collaborative Institutional Advancement office while joining a vibrant school community at Shore.

In living out our Equity and Inclusion Commitment, we encourage candidates of all backgrounds, abilities, and lived experiences to apply, including candidates of color, candidates who are members of the LGBTQ+ community, neurodivergent candidates, multilingual candidates, and other candidates from historically underrepresented communities.

Key Objectives: 

QUALIFICATIONS

• Bachelor’s degree and two to three years experience in an office setting (school environment preferred) with a specific focus on data, fundraising, special events, or related field.
• Must be skilled with Microsoft Office, Google Drive, Raiser’s Edge or equivalent CRM database. Proficiency with Mac programs will be considered a plus.
• We seek a creative and energetic professional with a customer service mentality who will thrive in a collaborative environment as part of the Institutional Advancement team and the Shore Country Day School community. Must have demonstrated success with excellent organizational skills, time management, attention to detail, and ability to work independently and collaborate as part of an effective team. Must have proven ability to craft and edit correspondence, internal and external communications; provide timely response to requests, information, and service.
• A successful candidate will be able to problem-solve, manage multiple projects in a fast-paced environment, and present information and respond to questions from parents, school employees, volunteers, and the public. Must maintain confidentiality and exercise discretion at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Gift Processing

• Process all gifts, pledges, stock transactions, matching gifts, and payroll deductions as well as update personal information included with gifts
• Conduct accurate and timely gift batches into Raiser’s Edge in consultation with the Director of Advancement Services to ensure precise processing of gifts
• Generate timely and donor-centric receipts, gift acknowledgments, pledge reminders, invoices, and other correspondence
• Manage online giving transactions and generate statistical reports
• Maintain and safeguard gift and payment information in accordance with applicable privacy and data security laws
• Work closely with the Business Office on monthly reconciliations and in preparation for the annual audit; implement accounting best practices

Event Support

• Oversee robust calendar of school events, including school-wide events (graduation, Grandfriends Visiting Day, etc.) as well as donor cultivation and recognition, alumni, admissions, volunteer appreciation, etc.
• Lead event planning process and provide support for all events; write all event memos and execute all logistics planning including invitations, vendor communications, tracking RSVPs, producing name tags, post-event follow-up, and more
• Coordinate with colleagues across campus as appropriate in the event-planning process
• Strive to keep events environmentally friendly; maintain detailed event records and budgets; track expenses carefully
• Assist with event set up and staffing; work occasional nights and weekends as needed

Institutional Advancement Office Assistant

• Aid Director of Institutional Advancement with administrative tasks
• Maintain organization and supplies in office supply room; oversee office files
• Assist with donor stewardship and alumni relations, including gift inventory
• Prepare expense reports and invoices; help manage Institutional Advancement budgets
• Maintain documentation of Institutional Advancement Office policies and procedures
• Assist with filing and scanning as needed
• Help prepare Advancement Office mailings
• Monitor department email accounts daily and ensure timely replies
• Other duties as assigned

Data Entry

• Make timely and accurate constituent updates in Raiser’s Edge to biographical and other relevant data received through internal and external sources including NCOA, online forms, surveys, events, prospect meetings, and research
• Support fundraiser colleagues with prospect pipeline and moves management systems including filing contact reports, tracking actions, and coordinating the portfolio process

Selected Benefits

Workplace:

Shore Country Day School (Boston Metropolitan area) is a Pre-K - Grade 9 independent day school serving students of all social identities. Our commitment to anti-racist and culturally responsive teaching, staff, and administrative practices are the privilege and responsibility of every member of the Shore Community. All employees are supported through mentoring, significant professional development opportunities, and a culture of intentionality for individual belonging and innovation.

• Video of Shore leaders discussing worklife, courtesy of Strategenius.
• Employment page with Videos of Shore teachers and students.

Equal Opportunity Employer Statement

Shore Country Day School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

About Shore Country Day School

Shore Country Day School serves 400 children on a beautiful campus located just north of Boston. Founded in 1936, Shore is known for offering the area's best elementary education. The faculty and staff at Shore are proud of the joyful environment that is enjoyed by both children and adults. Shore Country Day School pursues diversity in all aspects of its community. Shore admits students of any race, color, national and ethnic origin, religion, or sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, disability, genetic information (including genetic predisposition or carrier status), national and ethnic origin, religion, sexual orientation, or military service in the administration of its educational policies, employment policies, admissions policies, scholarship and loan programs, and athletic and other school administered programs. Shore seeks and supports diversity in its professional faculty and staff.

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