Career Center

About Grace

Grace Church School’s mission of fostering academic excellence, ethical values, and an inclusive community anchors our program and informs our pedagogy and curriculum, preparing our students to lead meaningful and productive lives.  The school nurtures and educates the whole child, understanding that our humanity comprises mind, body, heart, and spirit.  We celebrate our differences, respect our diversity, and embrace our shared human experience.

In the high school division, students are challenged to reach their full potential, ask essential questions, and wrestle with complex ideas, working to solve real-world problems and participate in the interconnected global community. Our students see themselves as living actors in history and agents for positive change in the world. By linking academic learning and real-world learning, our students understand the dynamic possibilities of using their knowledge and skills to ask new questions and create new knowledge.

As the foundation for our students’ growth and development, the school affirms the enduring value and abiding influence of our historical and cultural past, as it informs the present world in which we live. A blend of tradition and innovation, our high school program grounds students in the core academic disciplines and prepares them to meet the challenges of the 21st century.

About the Position

Grace Church School seeks a full-time Special Projects and Events Coordinator to join its Advancement Office. The Special Projects and Events Coordinator is responsible for the implementation of special events, including Grace’s annual Auction Benefit and Alumni Reunion, and is the primary liaison with our Parents Association volunteers. 

The ideal candidate has excellent interpersonal and communication skills –  both written and verbal – a keen attention to detail, a sense of humor, and an agile approach to their responsibilities in a busy, collaborative Advancement office.

The Coordinator partners with the Parents Association providing them with logistical support as necessary. The Special Projects and Events Coordinator position requires occasional evening and weekend participation at events, both in-person and virtual.

The goal of this position is to help the Advancement Office facilitate a volunteer environment that offers opportunities for all members of the Grace community to fully participate in the life of the School  - as they are able based on their time and expertise.

Responsibilities include, but are not limited to the following:

Serve as Primary Liaison for the Parents Association

Special Events

• Manage logistics for Grace’s annual Auction Benefit
• Coordinate key Advancement events, including but not limited to the New Parents’ Reception, donor stewardship and cultivation events, VIP Day for Grandparents and Special Friends, Alumni Reunion, and volunteer appreciation events
• Support major school events including Commencement
• Liaise with volunteers

Advancement Services and Data Management

• Manage pre- and post-event activities, including prepping mailing lists, sending invitations, tracking attendance, sending acknowledgments, and reporting
• Manage auction item data management including donation tracking and reporting 
• Process gifts and follow-up acknowledgments  in collaboration with the Database Manager 

Team Collaboration

• Attend Advancement / Alumni Relations and other school events and become a visible and engaged community member
• Serve as a team liaison within the school community
• Perform other responsibilities as assigned by the Director of Advancement in support of Advancement goals

• Bachelor's Degree
• Prior events experience
• Proficiency with Google Workspace and related programs, project-management software and platforms
• Familiarity with The Raiser's Edge (RE) or comparable CRM
• Experience with Zoom 

• Familiarity with bulk emailing systems
• Enthusiasm for education and supporting the values outlined by the mission

Desired skills and competencies include the following: 

• Interest in the work of an independent school Advancement office and an inclination to learn and grow in the role
• Appreciation for, and commitment to, diversity and belonging in multiple forms
• Strong team player and community member
• Commitment to high quality work, productivity and a keen attention to detail and accuracy
• Ability to work independently - driving projects forward
• Ability to think ahead, organize and prioritize workload in a timely manner and handle multiple deadlines
• Strong problem-solving and collaboration skills
• Ability to communicate with all constituencies, inside and outside of the School, in formal and informal settings
• Ability to represent Grace in a professional, relational and ethical manner while maintaining appropriate confidentiality
• Availability to work some nights/weekends
• Flexibility