Details
Posted: 18-Nov-23
Location: San Francisco, California
Type: Full Time
Salary: $125,000 - $140,000
Categories:
Human Resources/Payroll
Summary:
San Francisco Day School seeks a Full-Time Director of Human Resources. This role is multifaceted, encompassing human resources, compensation management, compliance, and benefits administration. Additionally, this candidate will oversee talent acquisition, employee relations, and performance management. The Director of Human Resources reports to the Head of School and works in partnership with the Chief Financial Officer and the senior administration team.
Our Mission
At SF Day we ignite curiosity. We cultivate a diverse, nurturing community that encourages learners to expand their perspectives and become their true selves. Students develop as compassionate, creative problem-solvers, prepared to thrive in an ever-changing world.
SF Day Fast Facts
- Independent, co-educational, K-8 school
- Founded in 1981
- Serving 420+ students
- 110 Employees on average annually
- Located in the heart of San Francisco
Core Responsibilities…
All the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related tasks as requested by their supervisor. This position description is not all-inclusive and will regularly be reviewed.
Responsibilities for this position:
The Director of Human Resources plays a key role in supporting the staff, faculty and volunteers of San Francisco Day School and serves as a key advisor to senior leadership, helping to shape and execute strategies that support the overall mission and vision of the school. The Director will be responsible for the following areas:
Compensation and benefits
- Lead the annual employment agreement process ensuring agreements are updated and delivered appropriately, tracking final approval and signatures for each new agreement yearly.
- Responds to benefit questions and supports employees with special and unusual circumstances.
- Manage annual open enrollment process and new hire enrollments and terminations
- Manage relationships with insurance brokers along with the CFO.
- Manage workers' compensation audit and annual renewal.
- Work closely with TIAA on 403(b) plan management including but not limited to participating in the school’s retirement plan committee and managing the annual audit of the plan.
- Manage quarterly reporting and submissions of the SFHCSO.
- Manage annual reporting, IE; EEO-1, CA PayData, DEFH CA, CMS-Medicare, 1096 filing, and 5500 filings.
- Work closely with employees who need to navigate leave of absence, including help with understanding disability and other state and local benefits.
- Responsible for the accuracy of Employee Record Files.
- Respond to all CA EDD correspondence.
- Annual process of faculty housing contracts.
Understand Payroll Processing
- Semi-monthly payrolls.
- Time and attendance and time-off accruals.
- 403B payroll contributions with TIAA in a timely manner.
- 457(b) and (f) contributions with TIAA.
- Payroll deductions.
Talent Acquisition
- Work with Directors on hiring plans, job descriptions, salary requirements, and assist in posting job advertisements, reviewing resumes and checking references. Consult with supervisors about leading candidates.
- Onboard new hires with appropriate documentation and conduct new hire training.
- Offboard employees and compile exit packet; ensure exit interview completion.
Employee Relations
- Develop, coordinate and implement policies and training that contribute to a positive and compliant work environment while supporting the school's strategic initiatives.
- Provide training to directors to conduct job performance reviews.
- Mentor Directors/Supervisors on navigating employee relations issues and conflict resolution and provide training opportunities to management.
- Assist Directors in creating clear documentation, guidance, and follow-through, when performance management plans are required.
- Respond to all employee complaints in a timely manner, in compliance with government employment laws and SF DAY policies.
- Work closely with insurance broker and legal counsel as needed regarding assisting employees on leave of absence requests, disability insurance payments, and notifications.
- Periodically review personnel policies and procedures and oversee the publication and maintenance of the employee policy handbook annually.
- Up to date on HR and employment best practices and seeks to continuously improve HR processes and systems.
HRIS/Employee information management
- Responsible for overseeing the effective use of the Paylocity system.
- Responsible for reporting and providing necessary information for annual budgeting, benefits, and financial audits.
- Annual coordination of data for school association surveys.
Training
- Recommends and coordinates training programs for employees.
- Supports employee Professional Development (PD) days.
- Coordinates Annual mandatory training (CPR, Mandated Reporter, Harassment, etc.)
Leave Management/Workers Compensation
- Manages all administrative aspects of the leave of absence and workers' compensation programs in accordance with the applicable government employment laws.
- Maintains leave of absence, workers' compensation, and compliance-related documents.
- Arranges for temporary staffing needs.
Other projects as assigned by the CFO or Head of School.
Qualifications
- A minimum of 5 years of experience across a wide range of Human Resource responsibilities as described above.
- Excellent written and oral communication, interpersonal, and conflict-resolution skills with strong facilitation and documentation skills.
- Strong proficiency with HRIS systems (Paylocity).
- Strong proficiency in MS Office Suite and Google Suite.
- Highly organized with the ability to work in a fast-paced environment while maintaining a keen attention to detail.
- Bachelor's degree required. Knowledge of HR/Commercial Law is desirable.
- A SHRM-CP and/or PHR certification is highly desired.
- Maintains knowledge of trends, best practices, and regulatory changes at the local, state and federal levels.
- Demonstrated experience identifying, researching, and implementing human resource solutions in the workplace.
- Ability to take responsibility for own work, establish trust, and be receptive to feedback.
- Handle sensitive employment information and records confidentially.
Physical Requirements
- Frequently is required to talk and hear; walk, reach with hands and arms.
- Able to sit and stand for long periods.
- Ability to cross campus multiple times per day.
- Specific vision abilities required by this job include close vision and ability to adjust focus.
- Able to do extended periods of work at a computer.
- Able to assist with events, which include lifting up to 35 lbs., and
- Able to work occasional evenings.
Expectations for SF Day Employees:
-Promote positive relationships between and among all internal and external constituents of the school by maintaining the highest level of professionalism, including but not limited to those aspects detailed in the employee handbook, and acting in a manner consistent with the School’s Mission and Values.
-Collaborate with colleagues inside and outside of the department to advance departmental and School goals and objectives.
Support everyday needs of the community, including student-facing responsibilities, such as safety drills and recess/lunch duties.
Commit to ongoing professional development and growth to reflect the demands of the position and the strategic priorities of the School. Our school has a generous professional development budget, and we strive to model the goal of being lifelong learners.
Serve as an active participant in the school’s commitment to Diversity, Equity, and Inclusion. Attend all-school, on-campus professional development seminars, participate in all-school “reads” of important literature in the field, and actively participate in modeling our mission and work in DEI.
Attend evening and weekend events as required.
Per CA statutes, all School employees should be able to pass a Federal and State background check, provide a negative TB test, and maintain professional behavior during the period of employment. The employment offer is contingent upon these requirements.
What could SF Day School offer YOU?
- Competitive Salary
- Excellent medical, dental, and vision benefits with 100% employer-paid premiums for every employee
- 125 Cafeteria Plan
- Paid holidays
- 403(b) retirement benefit option with a 7% employer match (after 60 days)
- Employee Assistance Program (EAP)
- Discounted gym membership and on-campus fitness class with colleagues
- Pet insurance option
Ready to Join SF Day?
San Francisco Day School is committed to equity in its pay practices. The salary range for this role is $125,000 (low) - $140,000 (high). Actual salary will take into consideration a candidate’s years of experience, education, and skills.
SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply.
San Francisco Day School is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
To Apply
Please upload a resume and cover letter detailing your interest and strengths relevant to the position here. No phone calls, please.
San Francisco Day School, 350 Masonic Avenue, San Francisco, CA 94118
For more information about San Francisco Day School, please visit www.sfday.org
About San Francisco Day School
SF Day is an independent, co-educational, K-8 school. SF Day educates, nurtures and inspires girls and boys of diverse backgrounds to achieve their highest academic and creative potential, to embrace ethical values and to become active contributors to their communities. San Francisco Day School welcomes and celebrates children, families, faculty, and staff that reflect the broad range of diversity in the Bay Area. The school values the strengths and accomplishments of the individuals who are part of the community and takes pride in and celebrates the diversity and special character of the community as a whole. Therefore, San Francisco Day School encourages people of color and LGBTQ+ applicants to apply.
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