POSITION OVERVIEW:

Advancement Services serves as an integral staff member to the successful Advancement operation. This person assists the Advancement Director with planning, implementing, coordinating, and meeting the strategic goals of Ursuline Academy by providing data, mail and email services for an effective annual, major gift, planned and capital giving program. 

Advancement Services works closely with members of the Finance Office to ensure accuracy in its financial reporting. This position requires a positive attitude about the Academy and about philanthropy, strict confidentiality and discretion; superior organizational and interpersonal skills; self-reliance and self-motivation; and the ability to multi-task in a highly active work environment. This is a 12-month, part-time (20 hours per week), salaried, fundraising position.  Occasional evening and weekend work is required. 

SPECIFIC DUTIES:

Special Events:

• Provide logistical support for the set up and execution of Advancement events  
• Manage the relationships with outside event vendors contracted to assist in advancement and alumnae events
• Develop system and procedures for event management including attendee tracking and payment processing. 
• Assist in the organization of event volunteers as necessary 

Data Base:

• Manage the database including updating and managing donor records and donor information including Alumnae Relations
• Process all charitable donations
• Generate and assist in the analytical development of financial and statistical reports, mailing information, and other necessary information for the Advancement Office including Alumnae Relations
• Create queries and reports from Raiser’s Edge or other fundraising databases 
• Develop systems and procedures for both electronic and paper records
• Perform data updates on Raiser’s Edge
• Reconcile fundraising totals monthly with Finance Office

Communications:

• Create and process all Advancement correspondence (thank-you notes, gift-in-kind forms, pledge reminders)

• Manage Advancement email response and tracking system
• Maintain web based email directory for web based email system
• Process direct and bulk mail

Meetings:

• Attend and assist in all departmental meetings as assigned 
• Attend all advancement events as assigned- some evenings and weekends will be required

Work Ethic:

• Maintain confidentiality at all times regarding the Ursuline community
• Attend all required meetings and willing to perform all other duties as assigned
• Contribute by personal example to an atmosphere of faith commitment in a manner consistent with Catholic values and our founder  St. Angela Merici
• Respect, cooperate and maintain a positive attitude with colleagues (faculty and staff),  students, parents and alumnae and exemplify the core values

QUALIFICATIONS:             

• Bachelor of Arts or Bachelor of Science degree, preferred
• Willingness to participate in the fundraising process, required
• Excellent written, verbal, and interpersonal skills. 
• Demonstrated ability to work on multiple projects simultaneously with significant attention to detail.
• Proficiency in computer and advancement software such as Raiser’s Edge, Microsoft Office Suite, and bulk and direct mail.

About Ursuline Academy

Founded in 1893, Ursuline Academy is an independent Catholic, college preparatory school serving upwards of 400 students per year across three divisions: Lower School, Middle School, and Upper School. Ursuline Academy is co-ed through grade five, and serves girls only in grades six through twelve. Part of a world-wide network of more than 105 schools, Ursuline Academy has been guided by the values and mission of the Ursuline Sisters, who established the school more than a century ago. Amongst the Ursuline Sisters’ core beliefs is a commitment to self-reflective adaptation in changing times – a principle rooted in the Foundress of the Ursulines, St. Angela Merici. We prepare our students to live with faith and integrity, and to be lifelong learners and responsible global leaders. Committed to our mission of Serviam or “I will serve,” Ursuline has been a leader in education for over 125 years.

Connections working at Ursuline Academy