Vancouver, British Columbia, Canada
Posted: 07-Aug-24
Location: Saugerties, New York
Type: Full Time
Salary: $30,000 - $40,000
Categories:
Preferred Education:
Overview
Middle Way School (MWS), a progressive Buddhist day school founded in 2018, is a lab school pioneering a new model of education based on the best in education research and infused with the wealth of Buddhist wisdom traditions.
The Administrative Coordinator supports the day-to-day operations of the school and management of the administrative office. The ideal candidate will be a team player, able to multitask with a proven background in office operations. They will have good people and communications skills, be at ease with technology, and have a keen attention to detail.
This position serves as a temporary leave replacement for Middle Way’s Administrative Coordinator for the period October 2024 through January 2025, with the possibility of extending through the 2024-2025 academic year.
MWS is pioneering a progressive model of education based on the best in education research and enhanced by the wisdom and compassion of Buddhist wisdom traditions. Being a practicing Buddhist is not necessary, however, an understanding of Buddhist principles and terminology and experience in Buddhist practices is appreciated. The school is an uplifted, dynamic, environment to work, with daily meditation and ample professional support. Dignity of labor is a key teaching at the school and all members of the community are treated with equal respect. Staff must have a deep appreciation of children and an interest in the Middle Way view.
Responsibilities
- Greet parents, students, and visitors arriving at the Welcome Center.
- Receive buses arriving early (before 8:30am) and ensure a beforecare provider is present.
- Answer phones and respond to basic questions from parents and the larger community that arrive via email and messaging apps.
- Escort students to and from the Welcome Center as needed and supervise students who come into the office. Provide supplies to teachers upon request (e.g. ice packs, utensils, etc).
- Monitor daily attendance, ensure daily records are up-to-date , and escalate chronic lateness and absenteeism to Director of Student Affairs or Head of School per the comprehensive attendance policy.
- Coordinate afternoon student pick-up by tracking and communicating daily transportation plans. Work with Auxiliary Programs Coordinator to track aftercare and enrichment attendees.
- Coordinate the usage of meeting spaces on campus. Track meeting space requirements for therapists and learning support, and support space reservations for private meetings.
- Support the Director of Student Affairs with arranging staff coverages that arise during the day.
- Maintain a welcoming, tidy, and well-organized environment in the Welcome Center. Monitor office and kitchen supply inventory and reorder as needed.
- Fulfill purchase requests from teachers and staff. Work with the Senior Director of Operations to optimize the purchasing process.
- Collect and sort mail and receive, log, and distribute packages to teachers.
- Provide basic first aid medical care to ill or injured students in the absence of the school nurse (training will be provided), and work with Admissions and Enrollment Coordinator to uphold all policies and procedures related to health and safety. Call parents and make arrangements for transportation home as necessary.
- Stock emergency backpacks and first aid supplies.
- Support production of MWS materials, including narrative reports and employee handbooks.
- Issue and monitor of building keys to staff.
- Support the Head of School and other administrative directors with scheduling meetings.
- Support the facilitation of special events throughout the year.
- Work with the Senior Director of Operations and Admissions and Enrollment Coordinator in implementing strategies and processes for the Middle Way School administration and organization structure.
- Provide classroom or lunch/recess coverage on occasion as needed.
- Other duties and responsibilities may be assigned from time to time as business needs require.
Core Competencies
- Strong organizational skills
- High capacity for using systems; able to document procedures
- Detail-oriented; accurate and efficient
- Excellent command of written and spoken English. Ability to ensure that information flows are kept clear
- Adept with software to support the Business Office needs (e.g. Google Docs, Google Sheets, Microsoft Office, and other standard software programs); willing/able to learn new digital programs in areas such as database, networking and design etc
- Works harmoniously within a group
- Ability to both follow direction and work independently
- Comfort interacting with young children
- Passion for education and carrying out vision and mission of Middle Way
Qualifications
- Bachelor’s degree preferred
- 1-2 years experience in office operations required
- An interest in the Middle Way view and how to manifest it through presence and pedagogy
Working Conditions and Other Requirements
- Subject to New York State background check
- Ability to move, see, hear, and speak with children to ensure children’s health and safety
- Ability to lift 25-30 lbs.
Terms
- Non-exempt, full-time, temporary
- On-site at Middle Way School in Saugerties, NY for the entirety of the leave replacement (October 2024 - January 2025, with the possibility of extending through June 2025)
- Schedule is M-F, 7:45 AM - 3:30 PM
- All school breaks paid
- All employees must pass a New York State background check
- Annual salary $30,000-$40,000
How to Apply
Please send a cover letter explaining why you are interested in a position at Middle Way along with a resume to careers@middlewayschool.org.
We hire and enroll without discriminating against any identifying factor which may include race, age, national or ethnic origin, religion, sex, sexual orientation, gender identity, or socioeconomic background. We will make accessibility accommodations for individuals with disabilities to the fullest extent possible. As an institution and as individuals we recognize that we have the responsibility to actively change the power differences that perpetuate biases against historically underrepresented groups. Our inclusion efforts are a dynamic process. We welcome your experience and invite your input on how our school community can continue to evolve.