Mary McDowell Friends School is a K-12 college preparatory program dedicated to the success of students with learning disabilities. Grounded in the Quaker values of equality, integrity, and social responsibility, we cultivate a diverse community where all students can reach their full potential. Our specialized teaching methodologies and challenging curricula empower students to become academic achievers, creative thinkers, and contributing members of a global society.

Mary McDowell Friends School (MMFS) invites applications for a full-time Human Resources Coordinator beginning June 2024.

Job Title: Human Resources Coordinator

Reports to: Director of Human Resources

Position Overview

The HR Coordinator will support the school's mission by directly aiding and facilitating various HR functions and supporting the Director of Human Resources on behalf of the Business Office. The coordinator will oversee the school’s time & labor functions, process hires, and maintain and update employee data in the human resources information system. 

Essential Responsibilities and Duties

• Manages the school’s time and attendance tracking process by liaising with managers to ensure that paid time off benefits for employees are accurately recorded
• Coordinates with payroll for payment of paid time off and reconciling of wages; in coordination with Director of Human Resources
• Maintains human resources information system (HRIS) maintenance and other employee-related databases (VX, carrier sites, etc.)
• Process all employees' pre-employment background check process, including other ancillary school employees 
• Works with the Director of Human Resources to review the successful clearance of all necessary employment screening
• Maintain and audit digital personnel files annually in compliance with applicable legal requirements and best practices
• Assist with recruitment & pre-hire document collection from hiring managers and new employees; prepare new employee files. 
• Coordinates onboarding and offboarding of employees per internal school processes
• Ensures job descriptions are updated to meet position requirements and ADA compliance
• Prepares the employee transition documents for both voluntary and involuntary terminations
• Updates and maintains a log of the employee handbook changes
• Updates HR-related content on the school’s online intranet and physical job posting spaces
• Assists the Director of Human Resources with various research projects and/or special projects
• Willing to display a commitment to anti-bias and anti-racism work and to promoting inclusion, belonging, and equity through their work in the classroom and school community
• Assists with annual HR Audit
• Other duties as assigned

Skills & Abilities

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices, and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and, at times, stressful environment

Diversity and Equity Commitments

Understand and participate in all school-wide diversity and equity initiatives

Examine administrative practice through the lens of race, identity, equity, and privilege

Provide an equitable framework for leadership decisions

Support a school culture that allows for social identities to feel welcome

Supervisory Responsibility

This position has no supervisory responsibilities.

Position Type/Expected Hours of Work

This is a non-exempt, full-time position (100%FTE). Days and hours of work are between Monday through Friday, 9 a.m. to 5 p.m., with a half-hour paid lunch. Evening and weekend work may be required as job duties demand and will be scheduled in advance.

Travel

Travel between campus is necessary on occasion and is within walking distance from each other.

Work Environment & Physical Demands

This job operates in a clerical office setting and is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

• Associate's degree, Bachelor's (Preferred), and 1-3 years of human resources experience required; experience in the private sector, charter, or Independent school system a plus
• Working understanding of human resources principles and practices
• Proficiency with Microsoft Office and G Suite applications; Paylocity HRIS proficiency a plus
• Ability to work cooperatively and collaboratively with all employees, management, and external agencies to maximize performance, problem-solving, and achieve results
• Sets a respectful, collaborative, and positive tone and recognizes our responsibility to create a diverse and inclusive environment that supports and celebrates each individual in our school community
• Must maintain a high degree of confidentiality and professionalism about employees and school information

Application

To apply, please upload a letter of interest, resume, and contact information for three professional references as a .pdf (preferable) or word document. If your background and experience are appropriate for the position, you will be contacted directly by a member of our search committee.

We offer a rewarding work experience in downtown Brooklyn, NY, where we encourage employees to bring their whole selves to work. We recognize, appreciate, celebrate, and honor our diverse community as we build an awareness of who each individual is and who we are collectively.

Please visit our website for more information on our school and a full list of vacancies.

In compliance with NYC’s Pay Transparency Act, this position's annual base hourly range is $26.44 - $28.84 per hour. Mary McDowell Friends School considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, essential skills, internal peer equity, and market and organizational considerations when extending an offer.

Equal Employment Opportunity

Employment at Mary McDowell Friends School is based solely on qualifications and competence for a particular position, without regard to race, color, ethnic origin, nationality, age, religion, sex, sexual orientation, veteran status, disability, familial status, or any other category protected by the law. Mary McDowell Friends School’s policy of non-discrimination extends to all employment practices including but not limited to hiring, transfer, promotion, training, compensation, benefits, layoffs, and termination.

About Mary McDowell Friends School

Mary McDowell Friends School is a K–12 college preparatory program dedicated to the success of students with learning disabilities. Grounded in the Quaker values of equality, integrity, and social responsibility, we cultivate a diverse community in which all students can reach their full potential. Our specialized teaching methodologies and challenging curricula empower students to become academic achievers, creative thinkers, and contributing members of a global society.

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