The Accounting Associate is responsible for the day-to-day processing of accounts payable functions. They ensure timely and effective transaction and payment processing routines that are in compliance with GAAP and other internal/external requirements and regulations that may apply. The Accounting Associate assists the Controller with expense management systems and works closely with all members of the Business Office staff. This is an on-site position.

Major Responsibilities

• Accounts Payable - Day to day processing of vendor invoices and requests for payment including posting and reconciliation in Quickbooks;
• Credit Card System Management – Reviewing, approving, and following up with BiLL Expense Management (Divvy) credit card and reimbursement transactions including integration with Quickbooks;
• Ensuring all documentation and approvals are complete including following up and reconciling items with staffulty & vendors;
• Supporting Controller addressing budget manager questions including supporting budgetary adherence;
• Adding new vendors to QuickBooks including obtaining W 9 forms, ensuring complete contract documentation and contact information as needed, i.e. email addresses, phone numbers, tax ID numbers ;
• Document filing as needed;
• Providing accurate and timely management reports as needed;
• Documenting and maintaining appropriate accounting and financial procedures as required;
• Working as primary accounts payable contact with staffulty and school vendors;
• Developing and maintaining professional skills through reading and professional development;
• Providing backup support to Controller as needed;
• Other duties or additional projects as assigned by the Controller in order to achieve the financial and operating goals of the Business Office.

The Ideal Candidate

• Finds resonance with The Bay School mission, philosophy, and precepts;
• Has excellent written and oral communication skills;
• Demonstrates strong interpersonal skills including good judgment, and ability to develop and maintain effective and collaborative working relationships with the Bay School community while maintaining appropriate confidentiality;
• Demonstrates a high level of personal and professional integrity;
• Is trustworthy, discreet, and respectful in the handling of confidential or sensitive information;
• Demonstrates ability to initiate and complete multiple tasks on time with competing priorities and due Solutions oriented, efficient, and able to work independently;
• Is a critical thinker with impeccable attention to detail;
• Is committed to anti-bias and equity work, both personally and professionally;
• Values mindfulness as a practice;
• Enjoys being in a high school community

Required Qualifications

EDUCATION: Mid-level accounting background – Accounting degree desired. EXPERIENCE: At least 3 years of proven relevant experience in a non-profit setting desired – independent school experience is a plus.

COMPUTER SKILLS: Outstanding computer and technical skills, including Excel, Microsoft Word, G-Suite, and one major accounting system is required. QuickBooks and BiLL (Divvy) Spend & Expense skills are a plus.

CERTIFICATES & LICENSES: Job offers are contingent upon clear LiveScan fingerprinting and TB risk assessment. Other requirements include completing first aid/CPR training, mandated reporter training, anti-harassment training, bloodborne pathogen training, and workplace violence prevention training. Access to these mandatory trainings is provided and paid for by the school.

Physical Requirements

• Ability to lift and carry 40 pounds or ask for support;
• Ability to sit for long periods of time;
• Ability to engage with high school age students at times;
• High frequency of viewing a computer

About The Bay School of San Francisco

Located in the Presidio of San Francisco, The Bay School is an independent, college preparatory high school committed to providing its students with a challenging, innovative curriculum and a collaborative, supportive community. Our staff and faculty members (“staffulty”) foster and model curiosity, critical thinking, intentionality, open dialogue, and good humor as well as a commitment to equity and inclusion within Bay and beyond.  Bay students have been described as engaged in learning, self-advocates, community-oriented, thoughtful and kind. The Bay School does not discriminate on the basis of race, color, religion, sex, gender identity, national origin, ancestry, sexual orientation, age, or any other characteristic protected by law. We are committed to having a faculty, staff and student body that reflects the diversity of the Bay Area. We strongly encourage those with a demonstrated dedication to social justice, collaboration, innovation and student-centered education to apply.

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